Job Description

Academic Advisor,Sr

Requisition IDreq24769
Working TitleAcademic Advisor,Sr
Position Grade12
Position Summary

This position will be located in the College of Arts and Sciences BA/MD Program office. The successful candidate will be responsible for providing comprehensive advisement/counseling to the current undergraduate BA/MD students, from entrance to transition to the UNM School of Medicine. This position incorporates student services and affairs components to offer holistic guidance to enhance the students' experience in a rigorous four-year degree program (degree requirements, time management, organization, emotional support, etc.). This position is unique in that there is supplemental administrative work in addition to student advisement. This would include Program committee membership, active participation in program development and initiatives, requested reports, etc.

  • Reviews student files to ensure deadlines are met for completing undergraduate graduation requirements such as transcript analysis of transfer, AP, IB, and UNM credit of how applies toward program/degree requirements, coursework requirements, MCAT examinations, and other specific SOM requirements
  • Meets with current students at least once per semester (pre-registration advisement does not count) to update major/minor, degree plan, request transcripts, update hold status, experiential activities such as international or national study abroad planning, and discuss anything affecting their experience (work schedule, academic support, family/friend relationships, financial support, organization, etc.)
  • Reviews student mid-semester progress and final grade reports each semester to determine student promotion, status in program such as academic probation, program release, etc. based on academic regulations of the Program; works one-on-one with students to help them return to regular status after sufficient progress is made
  • Provides assistance regarding student development and retention; develop methods for analysis and presentation of data; and prepares summary analyses, evaluative reports, and recommendations
  • Report academic performance of students including semester grades, GPAs, standardized test scores (ACT, SAT, MCAT, etc.) to various groups within and connected to the program
  • Represent the A&S office at various meetings (in and outside of the Program), presenting at Program events (Foundations of Science Learning Academy, Preview Day, BA/MD Orientation, Graduation, etc.)
  • Participate and assist in event planning/hosting of student events, lectures, activities, this includes up to 10 events and 2 - 8 student meetings per academic year. This position typically leads and/or coordinates with team for student support programming such as Foundations of Science Learning Academy, First Year Friday, BA/MD Wellness Initiative, and Faculty Mentorship Program
  • Assist in the development of program publications (BA/MD Incoming Student Guide, HMHV in UNM Catalog, BA/MD Student Handbook, website, event flyers, graduation program, magazines, etc.)
  • Participates in continuous in-service training related to academic information and advisement procedures
  • Participates in occasional evening and weekend activities/events

See the Position Description for additional information.

Conditions of Employment
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications

Bachelor's degree; at least 2 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Experience with degree matriculation
  • Experience with retention of a diverse student population (i.e. high-achieving, educationally disadvantaged, from rural and urban backgrounds)
  • Expertise in pre-medical advisement such as the SOM admission course pre-requisites and Medical College Admission Test (MCAT)
  • Experience with compiling and analyzing reports relating to student academic performance
  • Proficiency in programs related to advisory duties: Banner, Loboweb, My Reports, Lobo Achieve 2.0, and Microsoft Office
  • Excellent written communication skills demonstrated by specific requirements addressed in the Cover Letter
Additional RequirementsPlease provide at least three Professional References.
CampusMain - Albuquerque, NM
DepartmentAS BA/MD Program (070A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$19.54 - $27.43 per hour (however, final payrate dependent on education and relevant experience)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredYes
For Best Consideration Date3/31/2023
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

IMPORTANT: All applicants MUST upload a Cover Letter that speaks to the job description and/or preferred qualifications and a Resume/CV. If these documents are not included, the application will be incomplete and will not be considered.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.

Application Instructions

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