Job Description


Requisition IDreq29438
Working TitleAcademics Coordinator
Position Grade10
Position Summary

The Office of Education, Undergraduate Medical Education is seeking a detail-conscious, highly organized individual to join our administrative support team. This person will be responsible for providing upper-level administrative support to Central Administration leadership and will be responsible for supporting various committees, including responsibility for coordinating meeting logistics, taking, and transcribing minutes, and uploading documents for committee review. Additionally, this position will assist with the recruitment and hiring of new staff within the OoE, UME departments as appropriate.

Additional duties include but are not limited to the following:

* Assisting with other projects as determined by the needs of the department’s management.
* Coordinating travel arrangements for students and staff, processing reimbursements and will be responsible for a P-Card.
* This position will serve as a backup for departmental payroll.
* Assist with the recruitment and interview process within OoE, UME.
* Communicate expectations about the hiring process to job candidates.
* Serve as liaison between candidates and OoE, UME hiring departments.
* Coordinate staff events for OoE as appropriate.

Finalists should be prepared to provide official educational transcripts if selected for hire.
Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact.

Please attach 1) a cover letter and 2) updated resume. Your cover letter (up to 500 words) should address your interest in the position.

A complete application will consist of complete on-line application, include current resume, cover letter and references. Please describe in your cover letter how you meet the preferred qualifications for the position. Include three references in your resume. The references must be former supervisors. Finalists should be prepared to provide official educational transcripts if selected for hire (if applicable). Incomplete applications will not be considered.

See the Position Description for additional information.

Conditions of Employment
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications* Experience in scheduling and coordinating meetings for senior leadership, planning, and executing live and virtual events.
* Experience working in an academic setting.
* Experience with the Banner Finance System, including travel and expense reimbursements and UNM Jobs.
* Prior Pcard experience, including Pcard reconciliation.
* Good written and oral communication skills
* Experience with committee support, including taking and transcribing minutes.
* Experience working with confidential information.
* High attention to detail and strong organization skills

Proficiency with:
* MS Word
* MS Excel
* Publisher
* Outlook
* Banner
* UNM Jobs
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentUME Administration (524B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
PayHourly: $18.26 - $24.81
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check RequiredYes
For Best Consideration Date5/17/2024
Eligible for Remote WorkYes
Eligible for Remote Work StatementAlthough on-site presence is a requirement of this position, the opportunity for a hybrid remote schedule may be available after a trial/probationary period.
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please attach 1) a cover letter, and 2) an updated resume to your application. Your cover letter (up to 500 words) should address why you feel you would be a good fit for the position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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