Job Description

Coord,Academics

Requisition IDreq29782
Working TitleAcademics Coordinator
Position Grade10
Position Summary

The UNM School of Medicine’s Department of Undergraduate Medical Education is seeking an Academics Coordinator for dual appointment position in the Program Evaluation, Education and Research (PEAR) unit (0.8 FTE), and the Academic Media Services (AMS) unit (0.2 FTE). The PEAR team is responsible for evaluating the medical school curriculum, tracking students’ academic performance, and tracking the practice location of graduates working as physicians in New Mexico. The AMS team supports the integration of technology in medical courses, tracks course objectives, and addresses the technology needs of UME faculty, staff, and students.

Responsibilities for this position include:

PEAR responsibilities:

1. Managing and administering evaluations to medical students about their experiences in the medical school curriculum. The person in this position will primarily administer evaluations for courses in the first two years (i.e., preclinical curriculum) of medical school.

2. Assisting in managing the Continuous Quality Improvement (CQI) process in which student volunteers (5-6 per course) meet with a course director to provide feedback and facilitate communication during each course in the preclinical curriculum.

3. Assisting in collecting information for the annual Location Report on School of Medicine graduates practicing medicine in New Mexico. This report tracks graduates (of the Medical Doctor (MD) program and/or a residency or fellowship program), who practice medicine in New Mexico. The purpose of this report is to provide stakeholders, including state legislators, with data on the numbers and percentages of graduates (MD or DO) practicing in the state. This report helps track how many graduates serve institutional missions of providing outstanding medical care and advocating for the healthcare of all New Mexicans.

4. Holding a purchasing card and processing unit purchases and travel reimbursements.

5. Serving as the unit’s primary point of contact with external units and/or departments for day-to-day administrative issues.

6. Providing administrative support for focus groups and/or other special projects associated with faculty and/or student research.

AMS Responsibilities:

1. Assisting in collecting information for the MD Program curricular objectives mapping and entry. The person in this position will work closely with the Data Manager in AMS, and our teaching faculty, to ensure that all curricular objectives information is vetted and entered into our Curriculum Management System.

2. Holding a purchasing card and processing unit purchases and travel reimbursements.

The person selected for this position will:

· Attend meetings for the planning of courses; explain standard evaluation practices (e.g., end-of-course evaluations and CQI process) to course directors and follow-up on any questions and/or concerns.

· Correspond with faculty regarding the content, administration, and reporting of end-of-course evaluations.

· Create and administer end-of-course evaluations, tracking response rates, sending reminders, and extending due dates as necessary.

· Run reports, review their content, and distribute reports to course directors, administrators, and other stakeholders.

· Facilitate the CQI processes for individual courses by conducting trainings (one per course) on expectations and deliverables, reviewing students’ draft reports, and distributing the final report to the course director(s) and administrators.

· Assist in researching graduates, who practice medicine in New Mexico; manage lists, using Microsoft Excel and/or Access to track progress.

· Assist in administering and reporting research surveys evaluations.

· Process reimbursements and purchasing office orders via purchasing card (PCard) as requested by unit staff and approved by the PEAR or AMS director respectively.

· Answer and/or forward inquiries to the main phone line and email address.

· Schedule and manage meetings with staff, medical students, and/or faculty as necessary.

· Maintain confidentiality of records and information.

· Complete miscellaneous duties as assigned.

Finalists should be prepared to provide official educational transcripts if selected for hire.
Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact.

See the Position Description for additional information.

Conditions of Employment
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Excellent spoken and written communications skills.
  • Excellent attention to detail; demonstrated proofreading abilities.
  • Experience managing multiple projects to meet deadlines.
  • Experience with UNM financial procedures, including LoboMart and Chrome River, or similar purchasing programs.
  • Proficiency in Microsoft (MS) Word (e.g., inserting and formatting tables, images, page numbers) and Excel (e.g., sorting and filtering data, using functions, and creating and formatting charts).
  • Familiarity with PowerPoint (entering and formatting text, charts, and images).
  • Familiarity with relational databases and related concepts such as creating tables, joining data from different tables, querying data on one or more variables. Some experience with MS Access (opening and manipulating tables and queries) is preferred and not required.
  • Experience in scheduling and coordinating events.

Proficiency with:

· MS Word

· MS Excel

· MS Outlook or a similar email and scheduling software

· LoboMart and Chrome River

· Zoom or a similar video conferencing software

Additional RequirementsWorking hours are Monday through Friday, 8 a.m. to 5 p.m. However, occasional weekend and/or evening work may be required, depending on department needs.
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentUME Program Evaluation (524D)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
PayHourly: $18.26 to $24.81
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check RequiredYes
For Best Consideration Date6/17/2024
Eligible for Remote WorkYes
Eligible for Remote Work StatementThe person in this position may choose to work in the office full time or a hybrid schedule, dividing work time between working on site and from home.
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please attach a 1) cover letter and 2) updated résumé. Your cover letter (up to 500 words) should address how you meet the preferred qualifications in the job-posting summary. In your résumé, include three references, who are current or former supervisors. HR staff and/or the hiring committee may disqualify incomplete applications.If selected for hire, each finalist should be prepared to provide official educational transcripts as necessary.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online