Job Description

Accountant 3

Requisition IDreq25123
Working TitleAccountant 3
Position Grade13
Position Summary

The UNM School of Engineering Gerald May Department of Civil, Construction & Environmental Engineering seeks an experienced and driven professional interested in joining our diverse and complex Department as an Accountant III. The ideal team member will be a highly motivated, detail-oriented, results-driven professional who can coordinate financial goals and fiscal work with internal and external personnel and constituents.

This position is under the direct supervision of the Department Administrator. The functions of this position are considered crucial to the general health and well-being of the Department and Centers, and this position is responsible for all finance, accounting, budgeting, and purchasing activities. The Accountant III position assists faculty with all pre-award functions and monitors all Department and Center accounting activities. The Accountant III performs advanced accounting functions and provides management of the Department and Centers' various I&G, grant, overhead, Endowments/Foundation accounts; prepares monthly financial and statistical reports and statements; oversees the activities of other fiscal support staff within the Department and Centers; and manages a variety of different projects as needed. Accuracy and timeliness are essential for this position.

General Duties and Responsibilities:

  • Prepare and enter financial data within the budget and salary planner.
  • Monitor and maintain appropriate funding levels for the department and its centers.
  • Prepares journal vouchers, budget and correcting entries, internal budget revisions, and 90-day memos.
  • Prepares faculty and staff salary allocations and redistributions.
  • Undergraduate and graduate student contract submissions and revisions. Execute pre-award activities and award set-up.
  • Execute pre-award activities and award set-up. Assists Faculty with pre-award functions, such as budget preparation, proposal submissions within the UNM platform, manage awarded grants, prepare post-award documents, process requests for extensions, track incremental grant obligations and multi-year awards, etc.
  • Gathers financial data per funding agency requests.
  • Keeps abreast of university policies and procedures, current developments in the accounting profession, and changes in local, state, and federal laws.
  • Analyzes budgetary expenditures for compliance with funding agencies' budgets, policies, and procedures.
  • Creates status of indices worksheet.
  • Set up shared files for monitoring of project life cycle.
  • Create policies and procedures required for contract administration and center operations.
  • Attend University trainings and meetings to provide input and refine/develop financial problem-solving strategies for the Department and Centers.
  • Oversees daily processing and accounting for revenue and expenditures of the Department and Centers; reviews and reports financial transactions to funding sources; ensures accuracy, completeness, and compliance with university, local, state, and federal requirements and standard accounting and audit procedures. Review audit inquiries and prepare responses as necessary.
  • Department Designated Approver for all financial transactions.
  • Monitors and maintains key accounting information for the Department and Centers within the Banner finance system and develops and maintains a departmental shadow system.
  • Maintains unrestricted and/or restricted fund ledgers; provides specialized accounting for the maintenance, control, and reporting of revenues, expenditures, assets, liabilities, equities, and payroll.
  • Prepares monthly statements for the Chair, Faculty, and Department Administrator to include account balances and expenditures and communicates comprehensive information on accounting policies and/or procedural changes.
  • Analyzes and interprets financial data and prepares financial reports, statements, and/or projections as required; interprets and analyzes financial operations and transactions; maintains forecasting tools and trends; develops special complex reports and analyses for management and funding agencies; makes recommendations for asset utilization and expenditure control.
  • Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

Bachelor's degree and successful completion of at least 15 credit hours of university-level accounting through intermediate accounting; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

· Setting priorities and meeting critical deadlines.

· Maintaining financial records and preparing clear and accurate complex reports for informational, auditing, and operational use.

· Extensive knowledge and application of university or professional accounting policies and principles.

· Advanced critical thinking and problem-solving skills.

· Experience working with UNM accounting, budgeting, and purchasing systems, including Chrome River (PCard), Loboweb Purchasing, Banner Time Entry and Approvals, Banner Finance, Salary and Budget Planner, Projections, and Categorization of Reserves.

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentCivil Construction & Env Engrr (456A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
PayMonthly: $3,731.87 - $5,239.87
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check RequiredYes
For Best Consideration Date5/8/2023
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Attach resume and cover letter. Applicants must also provide names of 3 past or present supervisors as references that the hiring official can contact. Finalists should be prepared to provide official educational transcripts if selected for hire.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.


Application Instructions

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