Job Description

Admin Assistant 1

Requisition IDreq6422
Working TitleAdmin Assistant 1
Position Grade05
Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

This Administrative Assistant 1 (AA1) position will provide administrative support to the Autism Spectrum Evaluation Clinic with the Clinical Evaluation Services Unit at the CDD. The AA1 will function as part of a team to support clinic functions, check inventory for supplies and materials needed for clinic, process travel reimbursements, assist with phone calls and data entry. The AA1 will assist in editing and proofing documents as well as having contact and assist in creating work schedules for consumer employee. The AA1 will greet client families, assist with clinic compliance related duties. The AA1 will be energetic and not be afraid of hard work.

Successful candidate will demonstrate the following experience and skills:

  • Excellent interpersonal skills as demonstrated through the interview process

  • Ability to work effectively with a team of administrative and clinical staff

  • Familiarity of diverse communities including those of individuals with developmental disabilities, communities in need, and families with special needs children

  • Ability to work with a diverse group of MD’s, clinical and managerial staff

  • Advanced coordination and organizational skills

  • Ability to be flexible while staying professional and positive in a changing environment.

  • Utmost accuracy for data entry

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications


  • providing administrative support in a direct service environment
  • handling a high volume of phone calls, chart filing and record maintenance
  • scheduling and coordinating meetings or appointments for staff and/or families of clients, and events and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements
  • with data entry and database and records management
  • working as part of a team with diverse ethnic groups and people with disabilities.

High level of knowledge of MS Office Suite

Bilingual Spanish/English

Prior UNM clerical/administrative experience

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Center for Development (997H)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2019
Pay$9.49 - $13.29 hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date9/14/2018
Application InstructionsTo be considered for this position: * Complete the official application; be sure to include all prior work experience and hours worked per week. * Attach your Current Resume; listing three former or current Supervisor References.* Attach your Cover Letter that addresses our Preferred Qualifications.Incomplete Applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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