Job Description

Admin Assistant 1

Requisition IDreq7210
Working TitleAdmin Assistant 1
Position Grade05
Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

The FOCUS Program is a program that provides integrated comprehensive medical care for families impacted by substance use, home-based early intervention, and Infant and Early Childhood Mental Health and trauma-informed assessment and treatment services. The aim of the program is to integrate these services to support young parents and young children to prevent the occurrence of adverse childhood experiences for infants and toddlers, relapse, and further mental health deterioration for parents. The program is part of the Early Childhood Home and Family Services Division, which consists of a cluster of programs providing direct clinical and home visiting services to high-risk families of infants and young children in the Albuquerque metro area.

The Administrative Assistant 1 will provide a variety of administrative support activities as part of an administrative team.

The primary responsibilities will include:

  • Scheduling rooms for meetings and training events; assist in preparation of meetings and events.

  • Answering incoming calls for the program, taking messages for the home visitors, clinicians, etc.

  • Filing all client records accurately and in a timely manner.

  • Auditing client files for organization and completeness.

  • Auditing required case documents, reporting results.

  • Assisting Program Coordinator with billing data auditing and other billing procedures.

  • Making travel arrangements, process travel reimbursements utilizing Chrome River and spreadsheets.

  • Composing and editing documents using MS Word, Excel; create client certificates in PowerPoint.

  • Printing letters and envelopes, mailings for home visitor/clinician correspondence.

  • Creating program packets, client packets, miscellaneous copying and collating.

  • Researching client information and provide backup data entry within the NMFIT KIDS database.

The successful candidate will demonstrate:

  • Excellent interpersonal skills and experience working in a team environment.

  • Familiarity with diverse communities and cultures.

  • Ability to work in partnership with a diverse group of clinicians and administrative staff.

  • Ability to be flexible and not afraid of hard work.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

**Be sure to address our preferred qualifications below in your cover letter**

Experience working in:

  • a medical clinic or other direct service environment and experience with medical records

  • a setting serving high-risk families with young children

Excellent customer service and team skills.

Knowledge of HIPAA and PHI policies and procedures.

Experience and knowledge of UNM travel policies and procedures.

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Center for Development (997H)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2019
StatusNon-Exempt
Pay$9.49 to $13.29 per hour.
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/21/2018
Application InstructionsTo be considered for this position: * Complete the official application; be sure to include all prior work experience and hours worked per week. * Attach your Current Resume; listing three former or current Supervisor References.* Attach your Cover Letter that addresses our Preferred Qualifications.Incomplete Applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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