Job Description

Admin Assistant 2

Requisition IDreq10001
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The Alumni Relations Office has an exciting opportunity to contribute to the operations of a great team while also serving as an important connection to the past, present and future of the University of New Mexico. The Administrative Assistant 2 will work to assist in the booking of event and meeting space in historic Hodgin Hall and at UNM's Alumni Chapel. In this role, he/she will ensure timely calendar management of these spaces, interact with University's facilities and management and when needed connect with external vendors to oversee the execution of maintenance and repairs. Additionally, this position will coordinate for appropriate staff coverage of these buildings when needed. This position will also serve as a support staff member for various alumni association committees and programs to perform tasks including, but not limited to meeting preparation, recording of minutes, and staffing of various alumni association events. This position is expected to help staff events during key weeks such as Homecoming and Commencement and will also serve as a backup for the main reception desk/area when needed.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred QualificationsExcellent verbal and written communication skills as demonstrated in the cover letter/application and interview
Demonstrated administrative and customer service experience including ability to multi-task in a busy environment
Demonstrated proficiency with MS Office including Word, Excel and PowerPoint
Event and meeting planning experience
Financial tracking experience (may include but not limited to UNM Purchasing Card, monthly account reconciliations, etc.)
UNM experience
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentVP Inst Advancement Alumni Relation (276A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$10.23 - $14.00 Hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date8/13/2019
Application InstructionsPlease include a resume, cover letter, and three supervisory references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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