Job Description

Admin Assistant 2

Requisition IDreq20661
Working TitleAdmin Assistant 2
Position Grade07
Position SummaryThe Counseling, Assistance and Referral Services departmentwhich serves as the Employee Assistance Program for University of New Mexicostaff and faculty, is looking for a full-time Administrative Assistant II withexcellent communication and interpersonal skills.

The individual selected for this position will beresponsible for answering the department's main telephone line, taking messages& processing voice mail messages, scheduling appointments, providinggeneral information about CARS services, conducting appointment reminder calls,directing all visitors, performing confidential client case file managementusing a proprietary EAP software system, and providing high leveladministrative support to all CARS staff. This individual would also be responsiblefor developing fliers and other graphic materials, printing and binding oftraining brochures, creating memos/letters and other sensitive documents, conductingroutine records maintenance, generation and mail out of client survey letters,obtaining/utilizing a P-Card to make purchases, recording minutes for departmentmeetings, working promotional events, scheduling meetings/workshops for thedepartment staff, opening and closing of the office daily, checking/processingmail & e-mail, maintaining the department's waiting rooms and common areas,maintaining inventory, submitting custodial work orders and service tickets,serving as back-up to the department's "Building Coordinator", and assisting with other administrativeduties and projects as assigned.

With CARS, you will have the opportunity tointeract with UNM’s diverse staff and faculty from all corners of theuniversity. If you have previous administrative experience, enjoy working withothers, and a desire to work in a collaborative environment which encouragesteamwork, self-development, and a commitment to excellent customer service andconfidentiality, please apply.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Excellent Customer Service Skills
Detail oriented with strong organizational skills
Ability to prioritize, handle multiple tasks and meetcritical deadlines
Proficiency with Microsoft Office Suite(Word/Excel/PowerPoint)
Ability to understand/speak Spanish [Basic 3 A2 Fluency Level]
Experience working within higher education
Experience working in a clinical environment
Background working within a confidential environment
Ability to maintain interpersonal, professionalrelationships
Advanced data entry skills

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentCARS General Administrative (847B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date7/5/2022
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please complete the online application to include all employment history, education, and supervisory references no later than July 1st, 2022 for best consideration. In addition, please also attach a resume with a cover letter, to include why your previous work experience makes you the best candidate for the position.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online