Job Description

Admin Assistant 2

Requisition IDreq22708
Working TitleAdmin Assistant 2
Position Grade07
Position SummaryTheDepartment of Internal Medicine - Administration is seeking to hire an AdminAssistant 2. This opportunity is for anorganized, detail oriented individual who can work effectively andindependently in a multi-task environment. Our team consists of an extremely large and diverse group of staff whoare highly energetic and dedicated to the success of our department. This position requires an individual whopossesses superb communication skills, reliability, and the ability to handle ahigh level of interaction amongst several entities, both internal and externalto the University. The successfulcandidate will serve as the main point of contact for the department and willbe responsible for relaying and resolving routine telephone and/or walk-up inquiries,coordinating meetings, performing data entry, and establishing and maintainingrecords. The position will also managethe front desk operations to include mail distribution/mailbox maintenance, MasterDirectory data entry and maintenance, as well as managing staff badges andpackage deliveries. Additional dutiesand responsibilities include supervising student employees, lead fordepartmental event planning and special projects as assigned.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Experiencesupervising student employees
  • Superbcommunication skills and the ability to handle high level of interactionamongst several entities, both internal and external to the University.
  • Experiencewith various computer programs
  • Experienceworking in a diverse work environment
  • Previousexperience working as a receptionist, or similar administrative setting
  • Abilityto multi-task, prioritize duties and delegate appropriately
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentIM Central Administration (852B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$15.91/HR - $19.85/HR
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date12/2/2022
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

A complete application includes:

1)Cover Letter detailing your directly related experience

2)Resume

3)List of at least 3 supervisory references

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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