Job Description

Admin Assistant 2

Requisition IDreq24893
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

The CDD Administrative Division is seeking an individual for our Admin Assistant 2 to provide division support. The qualified candidate will have knowledge and experience in providing administrative support and scheduling meetings and travel, interacting with the public in a professional manner, and excellent attention to detail. The ideal candidate will have UNM P-Card, Chrome River, and Lobo Mart experience. Strong computer skills in MS Word, Outlook, Excel and Access are desired.

Primary duties will include:

  • administrative support to the division staff, including the Administrative Operations director and Unit Administrator;
  • coordination for the Medicaid Match time study reporting to meet the quarterly deadlines;
  • maintain the CDD inventory records for all computers and equipment;
  • schedule meetings, take minutes, make travel arrangements and process reimbursements, provide support desk coverage including answering the phone and supporting vehicle checkout and return, and utilize a P-Card to order supplies specific to the division;
  • interact and respond to inquiries from staff and patients;
  • assist with special projects as determined by the needs of the administration.

For more great jobs within CDD check out our Career Opportunity site

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

**Be sure to address our preferred qualifications listed below in your cover letter**

Excellent interpersonal and communications skills (this is also evidenced through the interview process)

Ability to work on a team of diverse staff, as well as supporting a large Center handling multiple requests and issues.

Detail oriented with strong organizational skills.

Positive helpful attitude.

Experience working with confidential material.

Familiarity with diverse communities including those of individuals with developmental disabilities and families in need.

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Center for Development (997H)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2024
Pay$15.91 to $19.85 hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredYes
For Best Consideration Date3/30/2023
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

TO BE CONSIDERED FOR THIS POSITION: 1) Complete the official UNMJOBS application; you must include all prior work experience and # of hours worked per week. 2) Attach your Current Resume; listing three Supervisor References, current and former. 3) Attach your Cover Letter that addresses our Preferred Qualifications. 4) Incomplete Applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.

Application Instructions

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