Admin Assistant 2 - req# 32147

The Department of Biology is the largest department in the College of Arts and Sciences. This position serves as the Administrative Assistant 2 to the Chair of Biology. This is a front-facing position of the office, that in addition to providing administrative assistance to the Chair, will assist with public relations activities and event planning.

This position works closely with the department Chair to assure the smooth operation of the office. This includes managing multiple calendars, determining important priorities, and establishing and meeting deadlines for a variety of projects and tasks. The Admin Assistant 2 is in direct support of the Chair to include secretarial support, handling walk-in and appointments for the Chair, maintaining the Chair's schedule, schedules meetings, and takes minutes for faculty meetings, travel arrangements for the Chair when necessary, and works with faculty, staff, students, donors, and the public as the needs arise.

Other critical roles will include implementing a monthly department newsletter, updating bulletin boards and publications, assisting with department event planning and execution, leading annual department directory updates, and assisting with Promotion and Tenure. This position will also be a backup webmaster in updating Biology website. This position will meet regularly with our Department Administrator and HR Representative to review and discuss new policies and procedures.

The Admin Assistant 2 will be backup for the Biology Department Administrative team, including the DA, HR Rep and HR Tech. They will regularly provide support for the HR Tech and learn processes and procedures to assist in course scheduling and payroll as needed. Provides backup to other department administrators in other duties as assigned.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

* Demonstrated problem-solving skills
* Demonstrated ability to maintain confidentiality and protect sensitive information
* Ability to work in a highly active work environment collaborating with staff, students, and faculty
* Prior experience working with Microsoft Office applications
* Experience with document processing and record-keeping
* Experience with the financial and purchasing systems including Chrome River (PCard) travel reimbursements and purchases

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.