Admin Assistant 2 - req# 33983

Join the Beat of UNM - Be the Face of the Music Department!
Administrative Assistant 2
College of Fine Arts - Department of Music
University of New Mexico

Are you an organized, creative multitasker who loves music and thrives in a vibrant, fast-paced environment? The University of New Mexico’s (UNM) Department of Music is looking for a dynamic Administrative Assistant 2 to become a key member of our Music Office team. This is more than just an administrative role - it's an opportunity to support a thriving artistic community while showcasing your expertise and talents.

Located in the heart of the College of Fine Arts, the Music Office serves as the welcoming hub for students, faculty, and community members who share a passion for the performing arts. As the first point of contact, your role will be essential to keeping the department running smoothly.

What You’ll Do:

• Serve as the primary contact for visitors, students, and faculty - both in-person and over the phone.
• Coordinate and maintain calendars, room scheduling, work with staff on equipment needs.
• Provide key administrative support to the department chair and faculty.
• Keep the office organized by managing supplies, mail, and shipments.
• Record and distribute minutes from faculty meetings and submit work orders with UNM’s Facilities Management Department.
• Assist with dissemination of information regarding upcoming events and student, staff, and faculty successes through UNM Social Media, UNM Newsroom, and the other areas.
• Work on Lobo web scheduling for each semester
• Help with student jury sheets and student assessment forms
• Work on C-cure security systems entering student information to give them access to the CFA building
• Computer entry of Biweekly payroll
• Other misc duties as needed

Who You Are:

• A friendly, flexible professional who can juggle multiple responsibilities without missing a beat.
• Someone who enjoys working in a creative environment and can communicate clearly and professionally with students, faculty, staff, and the public.
• A proactive problem-solver who takes initiative and makes sound decisions.
• Creative-minded, with experience utilizing various social media platforms, experience with graphic design tools (e.g., Canva, Adobe Suite, etc.) and a flair for visual communication.
• Strong writer and editor with attention to detail and polished communication skills.

This is a full-time (40 hours/week), benefits-eligible position with access to UNM’s excellent benefits package.

Working as a staff member at the University of New Mexico means becoming part of a dynamic, creative community - and enjoying a wide range of exceptional benefits that support your personal and professional growth:

1. Comprehensive Healthcare - Access to competitive medical, dental, and vision insurance plans.
2. Retirement Plans - Enrollment in pension programs and optional retirement plans with generous employer contributions.
3. Paid Time Off - Enjoy up to 168 hours of vacation leave, 96 hours of sick leave annually, and 11 paid holidays each year to support work-life balance.
4. Professional Development - Take advantage of tuition remission and continuous learning opportunities for you and your dependents.
5. Wellness & Recreation - Participate in wellness programs and access on-campus fitness facilities and resources designed to support your well-being.
6. Campus & Community Life - Engage with a vibrant university environment filled with cultural, artistic, and recreational activities.
7. Job Stability - Build a career with New Mexico’s flagship institution, known for excellence, inclusivity, and opportunity.

These benefits reflect UNM’s deep commitment to supporting its staff - fostering a rewarding, stable, and inclusive workplace where creativity and community thrive.

Learn more about UNM benefits here: Benefits and Employee Wellness :: Human Resources | The University of New Mexico

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:
A warm, helpful demeanor - even when the phones are ringingand the lobby is full.
Proven experience utilizing social media and basic graphic design tools andtechniques.
Experience with database entry and management.
Demonstrated ability to create and edit clear, professional written materials.
Strong time management and organizational skills.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.