Admin Assistant 2 - req# 35319

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Admin Assistant 2

Requisition IDreq35319
Working TitleAdmin Assistant 2
Position Grade07
Position SummaryThePreventive Medicine Section, within the Department of Internal Medicine, isseeking a flexible, outgoing, professional individual with excellent computerand communication skills to support the Preventive Medicine Residency Program.

The Administrative Assistant 2, reporting directly to ourProgram Manager, will help support faculty, residents, medical students, andstaff. This dynamic role involves customer service tasks such as responding toinformation requests, scheduling meetings, maintaining calendars, coordinatingactivities and travel arrangements, purchasing supplies and materials,attending meetings, preparing minutes, assisting with the UNM HEaRT Program;and assisting with other projects as determined by the needs of thedepartment’s management. The ideal candidate will demonstrate clear and concisecommunication skills to establish and maintain positive working relationshipswith various stakeholders.

The hired individual will work Monday through Friday, 8am to5pm with no weekends scheduled.


The Department of Internal Medicine is a large, progressivedepartment with a diverse staff working in dedicated teams to provide qualitywork in an organized, effective, and efficient manner through innovation,training, and education. Through our collaborative work effort, we support thefaculty and enhance the missions of the department, school, Health SciencesCenter, and University.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Administrative experience in an academic medicine setting
  • Proficiency with:  Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Zoom
  • Must be detail oriented and have strong organizational skills
  • Knowledge of purchasing, ordering, reconciliations, with University of New Mexico’s reconciliation program, Chrome River
  • Establishing, maintaining, and updating files, databases, records, and other documents
  • Experience scheduling and coordinating meetings, guest speakers, and conferences
  • Experience making travel arrangements, preparing itineraries, and preparing reimbursements
  • Team player with the ability to also be resourceful and work effective independently
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentIM COEHP (852F)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
PayHourly: $17.39 - $22.07
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check RequiredYes
For Best Consideration Date1/5/2026
Eligible for Remote WorkYes
Eligible for Remote Work StatementA hybrid schedule will be considered after the successful completion of the probationary period.
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

A complete application includes:

1)Cover Letter detailing your directly related experience

2)Resume

3)Professional references, preferably from supervisors

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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