Admin Assistant 2 - req# 36487

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Admin Assistant 2

Requisition IDreq36487
Working TitleAdmin Assistant 2
Position Grade07
Position SummaryThis role provides comprehensive administrative and operational support to a department, requiring strong organizational skills and a solid understanding of internal policies and procedures. The assistant serves as a key point of contact for visitors and staff, handling inquiries, resolving routine issues, and ensuring smooth day-to-day operations. Responsibilities include drafting, editing, and proofreading correspondence and reports, as well as preparing a variety of administrative documents.

The position also involves coordinating meetings, events, travel, and appointments for supervisors, while maintaining calendars and managing logistics. The assistant supports internal communication by acting as a liaison with other departments and helps prepare reports by gathering and analyzing basic data. In addition, the role includes maintaining records, databases, and filing systems, as well as handling incoming and outgoing mail and ensuring timely responses to routine inquiries.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred qualifications:

  • Strong customer service experience and a demonstrated ability to work effectively with the public in a professional environment.
  • Strong skills in Microsoft Office especially Outlook, Word, and Excel are required, along with professional phone and email communication and the ability to convey information clearly to diverse audiences.
  • Candidates should be comfortable coordinating meetings, managing calendars, and arranging travel, as well as preparing correspondence, reports, and meeting materials with a high degree of accuracy and attention to detail.
  • Experience working in an academic setting, especially supporting faculty and interacting with students, is highly valued.
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentTheatre and Dance (652A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
PayHourly $17.39 - $22.07
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check RequiredYes
For Best Consideration Date5/11/2026
Eligible for Remote WorkNo
Eligible for Remote Work StatementThis position is not eligible for a remote work agreement.
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please submit cover letter, resume, transcript of highest degree earned and 3 professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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