Job Description

Admin Assistant 2

Requisition IDreq6101
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The Administrative Assistant II for the Alumni Relations Office will be the first point of contact including phone, in-person visits and e-mail communications and will reside at the front desk in Hodgin Hall. Primarily, the individual will provide general administrative support to the office including scheduling meetings, venue coordination, attendance/RSVP tracking, minute-taking, mail distribution, supply maintenance and ordering as well as management and tracking of Alumni merchandise. Responsibilities also include being a purchasing card holder, creating various documents utilizing MS Office programs and, being a primary user for the UNM Alumni data base and other specialized software applications, as needed.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Excellent verbal and written communication skills as demonstrated in the cover letter/application and interview

Demonstrated administrative and customer service experience including ability to multi-task in a busy environment

Demonstrated proficiency with MS Office including Word, Excel and PowerPoint

Event and meeting planning experience

Financial tracking experience (may include but not limited to UNM Purchasing Card, monthly account reconciliations, etc.)

UNM experience

Additional RequirementsOfficial transcripts, High school diploma, or GED certificate will be required for hire. Please see minimum qualifications for specifics.
CampusMain - Albuquerque, NM
DepartmentVP Inst Advancement Alumni Relation (276A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$10.23 - $14.00 Hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date8/24/2018
Application InstructionsIt is required that your application reflects that you meet the minimum qualifications in the Education and Employment History sections. Please provide a resume, cover letter, and at least three (3) supervisory references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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