Job Description

Admin Assistant 2

Requisition IDreq6680
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The College of University Libraries Learning Sciences is seeking an Administrative Assistant for the Organization, Information, and Learning Sciences (OILS). The Administrative Assistant will provide academic support to enrolled students (undergraduate, graduate, doctoral), will provide administrative support to OILS Faculty, and will serve as a liaison between students, faculty, staff, and other departments. The successful candidate will carry out administrative duties of the Program such as scheduling and coordinating meetings, drafting correspondence, making travel arrangements, and maintaining a detailed filing system (including databases and websites). Other responsibilities will include organizing special events, scheduling and coordinating academic courses and the day-to-day administrative and operational functions of the OILS Program.

The Organization, Information, and Learning Sciences Program serves adult learners and working professionals with classes offered in the late afternoon and online. The program is currently expanding and creating new collaborative relationships within the College, across the campus, and within the community, while building faculty capacity to develop curriculum that is visionary and unique among our peer institutions, attractive to students, and will serve their academic and professional needs far into the future.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  1. Effective interpersonal, written and communication skills are necessary, as well as, the ability to work comfortably with a wide range of constituencies in a diverse community including internal and external groups.
  2. Strong customer service skills are required; must be willing to work closely with a diverse group of students and faculty to answer questions and problem solve.
  3. Must maintain proper front office coverage including opening and closing the office, answering questions, phone calls and emails.
  4. Must be dependable, self-motivated and deadline oriented.
  5. Familiarity with Banner systems like MyReports, LoboWeb, and LoboAchieve preferred.
  6. Experience in configuring, maintaining, and querying databases.
  7. Experience with software like Word, Excel, Outlook, Skype, Blackboard, Google hangout, PowerPoint, and Prezi is helpful.
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentCULLS OILS (375C)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$10.23 min to $15.35 mid-point hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date10/16/2018
Application InstructionsRequired documents include a resume and cover letter.Please include how you meet the preferred qualifications in your cover letter.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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