Job Description

Admin Assistant 2

Requisition IDreq7342
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The Department of Chemistry & Chemical Biology is seeking a motivated, self-directed candidate with excellent communication and interpersonal skills to join our high performing-dynamic team as an Administrative Assistant 2. This position is the first point of contact for the department and is critical part of department’s engagement. This individual selected for this position will provide administrative support for our faculty, staff, and students in a fast-pace environment and must be comfortable responding to a variety of administrative and academic issues. The candidate must be flexible and adaptive to a variety of customers and responsive to needs of all visitors.

The ideal candidate for this position demonstrates attention to detail, comfortable asking question and exploring answers, works well independently and in a team, and takes pride in the quality of their work. Duties will include hiring all student employees, planning departmental events, supervising front office students, assisting with special projects, and serving as an executive assistant to the department chair and administrator. The selected candidate will be expected to have a UNM p-card and have the ability to reconcile transactions and submit reports in a timely fashion.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications


  • Demonstrate attention to detail and quality of work
  • Must be good at follow-through
  • Enjoys helping customers to solve issues
  • Experience scheduling appointments utilizing an electronic calendar system
  • Strong verbal and written communication skills and comfortable using email for department overall announcement
  • Must have strong organization and time management skills
  • Must be able to assist others in navigating basic computer issues such as, Loboweb, email, internet

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentChemistry Department (889A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$10.23 - $15.35 hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date1/3/2019
Application InstructionsPlease attached a resume and cover letter explaining how meet the prefer qualifications of this position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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