Job Description

Admin Assistant 2

Requisition IDreq9168
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The Office for Community Health in the Health Sciences Center is seeking an organized and detail oriented Administrative Assistant 2 to join our dynamic and highly collaborative team. This position will provide day-to-day administrative support to the main OCH office. The selected candidate will report to the Manager of Administrative Operations, but will serve all the programs within OCH.

Primary duties include but are not limited to:

  • Administrative support for OCH staff
  • Scheduling meetings, making travel arrangements, and ordering supplies using a P-Card
  • Managing multiple projects with excellent attention to detail
  • Interacting and responding to inquiries from staff, community partners and the public in a professional manner
  • Time entry and exception time tracking
  • Assisting with projects as determined by the needs of the administration

OCH is a large, progressive department with a diverse staff working to improve health and health equity through innovative projects, outreach and direct services, both at UNM-HSC and across NM. Through our collaborative work with communities, OCH supports the mission of the Health Sciences Center and University.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications

  • Excellent interpersonal and communications skills
  • Ability to effectively work in a fast-paced environment
  • Current P-Card holder and experience with Banner, Chrome River and Lobo Mart.
  • Strong computer skills in MS Word, Outlook, Excel and PowerPoint.
  • Experience providing and overseeing support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors
  • Experience maintaining calendars; schedules, coordinating meetings, facilities usage, events, and travel arrangements.
  • Ability to work on a team of diverse staff, as well as supporting a large Center handling multiple requests and issues.
  • Detailed oriented with strong organizational skills, and a positive helpful attitude.
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentVP for Comm Health Administration (196A)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2020
Pay$14.00 - $15.00
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date6/3/2019
Application InstructionsA complete application will consist of current resume, cover letter and reference. Please describe in your cover letter how you meet the preferred qualifications for the position. Include three references in your resume. The references must be former supervisors. Finalists should be prepared to provide official educational transcripts if selected for hire.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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