Job Description

Admin Assistant 2

Requisition IDreq14492
Working TitleAdmin Assistant 2 (UNMTemps)
Position Grade07
Position Summary

UNM’s Capital & Space Strategies (CSS) provides strategic coordination, guidance and planning resources for institutional space, facility physical assets and capital resources.

CSS seeks an organized, detail oriented and self-motivated Administrative Assistant 2 to join our team. The ideal candidate will be highly motivated and able to work independently in a remote work environment, a self-starter with demonstrated ability to anticipate expectations and complete assignments in a conscientious manner. The position requires excellent communication skills both written and verbal. The selected candidate will have strong editing and proofreading skills and be customer oriented. Experience communicating with and coordinating high-level administrators for meetings or report materials is essential.

Duties and responsibilities for this position include, but are not limited to, the following:

· Administrative support for CSS staff

o Provides support for the HED Capital Project Approval and Capital Outlay submissions.

o Assists CSS Data Manager to coordinate data delivery from other UNM Facility Groups.

o Works with the ISS Planning Officer to develop unit reporting and publications.

o Provides administrative support for CSS committees including Capital Planning Leadership Team, Facilities Investment Needs Team and Space Allocation Committees: scheduling meetings, keeping meeting minutes and attendance, preparing handout materials, etc.

o Schedules and coordinates meetings for CSS staff

o Orders supplies, printing, presentation materials, plotter/printer needs, etc.

o Assists with the maintenance of the space and facility condition data entry as required.

· Financial Support

o Coordinates travel arrangements for CSS staff conference or continuing education needs.

o Procurement of needed resource or services for the department

o Monthly reconciliation of operation budget

o Assists with the development of the annual operating budget

o Timekeeper

Assignment Details

Days & Hours: Monday - Friday, 8:00a.m. - 5:00p.m.

Anticipated Start Date: TBD

Projected End Date: 6 months from start date

Parking Arrangements: Responsibility of the selected employee

UNMTemps provides staffing solutions to UNM departments requesting temporary employees as positions become available due to a vacancy, when regular employees are absent, for peak work periods, and for special events. As such, UNMTemps assignments/positions may end with little or no advance notice.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Experience with editing and proofreading written documentation
  • Strong interpersonal and communication skills
  • Experience scheduling appointments with Microsoft Outlook & Skype for Business
  • Demonstrated organization and time management skills
  • Intermediate-level experience with Microsoft Office: Word, Excel, and PowerPoint
  • Demonstrated ability to work independently in a remote work environment
  • Experience with data review and examination
Additional RequirementsSuccessful candidate must be able to work remotely and be able to work well independently.
CampusMain - Albuquerque, NM
DepartmentCapital & Space Strategies (395A)
Employment TypeStaff
Staff TypeTemporary - Full-Time
Pay10.68 to 15.49/hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date1/18/2021
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please provide a cover letter detailing how your qualifications and experience match the preferred qualifications. Provide at least three (3) supervisory references. Provide a resume which should include a complete work history, with beginning and ending dates (such as month/year). All documents should be uploaded as a PDF.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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