Job Description

Admin Assistant 3

Requisition IDreq7207
Working TitleAdmin Assistant 3 - FCM Physician Assistant Program
Position Grade08
Position Summary

The Department of Family and Community Medicine seeks an Admin Assistant 3 to assist with the Physician Assistant Program and it's Administrative functions.

The Department of Family and Community Medicine (DFCM) has been an independent department at the UNM School of Medicine since April 1, 1967. Under the leadership of Dr. David Rakel, Chair, the Department is an enthusiastic and dynamic environment where faculty, staff and students are engaged in academic scholarship, collaboration and providing effective healthcare and programs for rural and urban New Mexico. Our culturally diverse population is one of our strengths, with a spirit of equity, partnership and respect permeating our community, both internally and externally. Our curricula are designed to be innovative, practical and relevant to the community’s changing needs.

Our goal is to stretch the boundaries of educational innovation, provide exceptional patient care and to increase relevant contributions to academic scholarship, leadership and the development of faculty, staff, students and patients.

This position provides Administrative/Operations support of the Program Director, all other faculty, staff and students in the program. Assists Program Director with schedule management and correspondence. Coordinates events, bi-annual faculty and staff retreats, meetings and special projects; create statistical and ad hoc reports; assist with program development; develop processes for the operations of the PA Office; provides information and assistance to students of the program; manage front desk and act as liaison for visitors to program. Reviews financial reports and budgets and assists with budget preparation and planning for the program. Also responsible for room scheduling and calendar maintenance for two PA cohorts. And coordinates and manages didactic online course evaluations with faculty.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

The ideal candidate will have the following experience and abilities:

  • Ability to solve complex problems and provide guidance to internal and external constituencies employing diplomacy and flexibility

  • Ability to maintain confidentiality

  • Excellent customer service skills

  • Excellent written and verbal communication skills

  • Strong organizational skills

  • Experience with travel arrangements and reimbursements and ability to obtain/maintain a p-card

  • Ability and desire to work with a diverse team of people

  • Advanced Microsoft Office Skills

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentFCM Physician Assistant Program (160E)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$11.25 to $16.88(Hourly)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/28/2018
Application InstructionsPlease describe in your Cover Letter how you meet the preferred qualifications for the position. Please insert your work history in the application. Do not put "see resume."

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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