Admin Assistant 3 - Front Desk - req# 24798
Admin Assistant 3
|Working Title||Admin Assistant 3 - Front Desk|
The University of New Mexico’s Project ECHO is seeking a professional and enthusiastic Administrative Assistant 3 to join our team!
Project ECHO is growing exponentially, serving communities across the globe. By joining our team, you will be part of a movement that is leading the way in technology-based healthcare initiatives.
As a member of the Administrative Assistant team, you’ll be key in managing our front office and communication desk, as well as coordinating a variety of projects all while maintaining a professional and friendly demeanor and a welcoming environment.
As an Administrative Assistant 3, you will play in integral role in:
· Working on and proactively navigating multiple projects and managing shifting priorities based on the needs of the business
· Provide excellent administrative support to ensure the efficient operation of the office
· Data analysis and data entry and creation of PowerPoint presentations and coordination of organizational meetings
· Managing log of office visitors, supplies inventory, data entry, and assistance with meeting office and space coordination
· Managing multiple calendars by scheduling meetings, training and conferences, securing conference room reservations and supporting organization of rooms and meetings as needed
· Assisting in administrative program planning and problem solving while interacting with staff, faculty, partners and visitors professionally and confidentially
· Creating correspondence and other materials for meetings, conferences and trainings
· Answering emails, phone calls, making copies, scanning/faxing
· Attending various meetings to provide accurate minutes
· Assisting with the coordination and launch of our Emergency Preparedness Plan and participate as a member of the unit emergency coordination team
You will work closely with the existing Administrative Assistant team to provide unparalleled support to the Associate Directors and their teams.
Project ECHO empowers local community providers to improve the well-being of people around the world.
Project ECHO is committed to democratizing medical knowledge and getting best practice care to underserved people all over the world. We are dedicated to making knowledge accessible and have expanded our portfolio of programs to include COVID-19 response, education, first responder resiliency, behavioral health and addiction. We are funded in part by grants from the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood and the US Government. We have received support from the NM Legislature and the New Mexico Department of Health.
Project ECHO prides itself on being a values-based organization. Our seven values include: Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values.
Project ECHO's goal is to touch the lives of 1 billion people by 2025 and we are looking for mission-driven high performers who share similar values to join our team and help us achieve this goal.
We work with partners all over the world and work hours outside of normal business hours may be required. We are fortunate to have access to advanced technology, which will require some teleworking.
|Conditions of Employment|
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
|Campus||Health Sciences Center (HSC) - Albuquerque, NM|
|Department||Project ECHO (259B)|
|Staff Type||Term - Full-Time|
|Term End Date||06/30/2024|
|Pay||Hourly: $16.39 - $20.84|
|Benefits Eligible||This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.|
|ERB Statement||Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.|
|Background Check Required||Yes|
|For Best Consideration Date||3/23/2023|
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.Please submit a current resume and a cover letter. On the resume, please indicate whether previous job listed were full-time or part-time positions. If part-time, please include amounts of hours worked each week. Please also include month and year for start and end dates for each job listed. Instructions for cover letter: please describe how you meet the preferred qualifications in the posting. Official transcripts, High SchoolDiploma or GED certificate will be required for hire. Please see minimum qualifications for specifics.
The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
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Job Reference #: 24798