Job Description

Admin Assistant 3

Requisition IDreq7369
Working TitleAdmin Assistant 3/Museum Store Manager
Position Grade08
Position Summary

The Maxwell Museum of Anthropology is seeking an experienced Administrative Assistant 3 to join their department. This specialized position also has dual responsibilities serving as the manager of the Museum Gift Store. As the oldest public museum in Albuquerque, the Maxwell brings more than 25,000 visitors per year to the UNM campus and has the only museum on campus with a retail gift store. Have fun, work in an awesome museum location, and put your administrative and retail management experience to work for an excellent museum.

Duties include performing and/or overseeing a variety of associated administrative, fiscal, staff support, and planning activities.

  • Serves as back up to Unit Admin and Director
  • Phones, mail, service work orders, purchasing for staff, parking passes for guests & volunteers

Budget administration and control, inventory management, specialized record keeping and database management, and/or specified information-gathering projects and tasks.

  • Working with local artists and businesses to source merchandise
  • Operate and maintain store computer systems (POS cash register)
  • Barcoding merchandise
  • Store inventory
  • Google analytics
  • Processing website sales
  • Ensure compliance to all guidelines involved with safety, loss prevention, inventory control and cash handling procedures

Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.

  • Assist with event planning for museum openings, auctions, fundraising events etc.
  • Room rentals
  • Scheduling security for museum events and rentals
  • Meeting scribe for committee and staff meetings

Trains and oversees lower graded staff and/or students.

  • Assist with staffing, scheduling, hiring and training lower level staff and students
  • Entering employee timekeeping and leave reports in Banner system

May coordinate specified administrative activities and reporting across multiple organizational units within a department.

Applicants must be available for some events that will fall in the evenings, on weekends and very rarely on holidays.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications:

  • Retail and cash management experience including PCI compliance issues
  • Excellent organizational, communication, and time management skills
  • UNM Banner Finance (purchasing, payroll)
  • Hiring and supervising lower level staff and students
  • Adobe Photoshop, photography, graphic design
  • Website maintenance
  • Inventory management
  • Extensive customer service skills
  • Familiar with UNM business policies and procedures
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentMaxwell Museum (937B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$11.25 - $16.88 (hourly)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date2/4/2019
Application InstructionsPlease include a cover letter, resume and at least 3 references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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