Job Description

Admin Assistant 3

Requisition IDreq10430
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The Anderson School of Management is seeking a self-motivated and creative individual to provide administrative support to faculty, staff, students, and visitors of the Department. The position is the primary support to the department Chair. Duties for this position include but are not limited to:

1) Search coordinator for department full-time and part-time faculty hiring which includes submitting required paperwork in UNMJobs;

2) Coordinating and/or entering data in Sedona database for faculty annual reviews, office hours, etc.

3) Coordinate department travel, purchasing and reimbursements in Chrome River and Lobomart;

4) Assist Department Chair with semester course scheduling;

5) Order textbooks for faculty and contact book reps;

6) Assist in routine student advisement and problem solving;

7) Schedule meeting and activities for the department including minute-taking

8) Process all curriculum forms as required by Dept.

9) Manage the daily administrative operations of the department.

This position will offer the opportunity to use a variety of technical and interpersonal skills. The successful candidate will have excellent computer skills, strong organizational, problem-solving and time management skills, excellent communications and customer-service skills and the ability to make independent judgements and maintain confidentiality. If this interests you, please consider joining our dynamic, professional staff at Anderson.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Knowledge and/or experience using UNMJobs for faculty hiring
  • Knowledge and/or experience using Banner, Chrome River, and Lobomart for reimbursements and purchasing.
  • Experience using excel to create spreadsheets,reports, etc.
  • Experience in taking and writing up meeting minutes.
  • Experience in using a UNM P-card for purchases
Additional RequirementsOfficial transcripts, High school diploma, or GED certificate will be required for hire. Please see minimum qualifications for specifics.
CampusMain - Albuquerque, NM
DepartmentAnderson Schools of Management ASM (ABI)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$11.25 - $16.88 HRLY
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date9/3/2019
Application InstructionsPlease attach Resume, Cover Letter, and contact information for at least 3 supervisor references.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online