Job Description

Admin Assistant 3

Requisition IDreq10898
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families

The Administrative Assistant 3 will provide administrative support to the Autism Spectrum Evaluation Clinic with the Clinical Evaluation Services Unit at the CDD. The AA3 will function as part of a team to support clinic functions, scheduling in PowerChart, purchasing supplies and materials with a university purchasing card, travel reimbursement as well as other financial activities. The individual will perform data entry, running queries for internal reporting purposes and may assist with editing and proofing documents. The AA3 will support program billing and other clinic administrative duties. The AA3 will be energetic and not be afraid of hard work and a fast paced environment.

The hired individual will demonstrate the following experience and skills:

* Excellent interpersonal and communication skills as demonstrated through the interview process

* Ability to work effectively with a team of administrative and clinical staff;

* Familiarity of diverse communities including those of individuals with developmental

disabilities, communities in need, and families with special needs children;

* Advanced coordination and organizational skills;

* Ability to be flexible while staying professional and positive in a changing environment.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

**Be sure to address our preferred qualifications listed below in your cover letter**


  • Providing administrative support (especially scheduling) in a direct clinical service environment.

  • In the computerized information system used in financial (LINK BANNER) and or accounting applications, p-card user.

  • Scheduling and coordinating meetings for staff and/or families of clients, and events and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.

  • With data entry, database and records management. Performing routine analysis and running queries for recurring internal reporting.

  • Working as part of a team with diverse ethnic groups and people with disabilities.

  • Working at UNM

Advance skill level using MS Office Suite.

Bilingual English/Spanish speaker

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Center for Development (997H)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2020
Pay$11.25 min - $16.88 midpoint
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date10/8/2019
Application InstructionsTo be considered for this position: * Complete the official application; you must include all prior work experience and hours worked per week. * Attach your Current Resume; listing three former or current Supervisor References.* Attach your Cover Letter that addresses our Preferred Qualifications.Incomplete Applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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