Job Description

Admin Assistant 3

Requisition IDreq11292
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The University of New MexicoValencia Campus is seeking an exceptional customer service AdministrativeAssistant 3 who will serve as the first contact for the Valencia Campus. Thisposition oversees and/or performs a range of diverse administrative activiesfor the Director of Business Operations and the Administrative Division. Theideal candidate will have experience greeting and directing prospectivestudents and visitors, exceptional telephone skills, and be able to multitask.This position schedules use of autos, maintains inventory of supplies, metersmail, and oversees use of copiers. This position oversees the hiring ofand is the timekeeper for student employees. This position plays a direct role in the IT help ticket/work order system.

Located about 30 miles south ofAlbuquerque in rural Valencia county, the University of New Mexico-ValenciaCampus is a two-year branch campus of the University of New Mexico whichfunctions as a community college in the region and is designated a HispanicServing Institution. With an emphasis on teaching excellence, ValenciaCampus offers academic transfer programs, technical vocational programs, AdultBasic Education,and Dual Credit High School/College courses to Valencia andSocorro Counties. The faculty and staff serve a student body of over2,000 credit students per semester.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications:

  • Experience with a multi-line telephone system and routing calls
  • Experience with office machinery including computer, printer, and copier
  • Experience with record-keeping and filing
  • Experience working in a customer service setting; greeting and directing customers
  • Experience metering and distributing mail
  • Experience with timekeeping and/or payroll
  • Experience receiving, evaluating, assigning, and follow-up with IT help tickets/work order system
  • Experience with recruitment and hiring
  • Demonstrated proficiency with Microsoft Word, Excel, and Outlook
  • Demonstrated ability to multitask
Additional Requirements
DepartmentValencia Branch
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$11.25 to $16.88/hrly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/18/2019
Application InstructionsPlease include a cover letter, resume, and three supervisory references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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