Job Description

Admin Assistant 3

Requisition IDreq11298
Working TitleAdmin Assistant 3
Position Grade08
Position Summary
UNM's Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. The Division of Community Behavioral Health (CBH), within the department, is seeking a highly motivated Administrative Assistant III to join our dynamic team.

The duties and responsibilities of the Admin Assistant III will include but not be limited to the following:

* Providing front desk reception and coverage, answering phones, scheduling, managing calendars and general office duties; assisting with project logistics, including contract development, budget monitoring, reporting and deadline adherence; managing purchases of supplies, arranging travel, and complex scheduling

* Developing data collection tools, policies and procedures, as needed

* Providing daily administrative support to project faculty, staff and partners

* Maintaining positive relationships with external agencies and stakeholders

* Assisting with credentialing, billing and continuing education as needed

* Activity reporting and more

* This position will hold a purchasing card

The qualified candidate should have in-depth knowledge of and experience with:

* Behavioral health services, resources, issues and human services-related programs state-wide

* Providing broad administrative support and handling project logistics

* Establishing and maintaining positive relationships with internal and external community partners; scheduling meetings and events

* Fiscal and administrative functions

* Have UNM P-card experience, as well as Chrome River and LoboMart.

The desired candidate for this high energy position is customer service-oriented; efficient; and able to prioritize and manage multiple tasks simultaneously. The ideal candidate will also be proficient in data entry and management, and will be skilled in Zoom and other technologies. This is a full-time, benefits eligible position.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
Preferred Qualifications:

* Experience working with diverse teams and stakeholders
* Experience generating team agendas, assisting with implementation support, developing marketing tools and credentialing processes
* Familiarity with UNM policies and procedures
* Experience holding a UNM purchasing card
* Experience with UNM financial systems, including Chrome River and LoboMart
* Experience with Zoom scheduling, facilitation and coordination
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPsych Community Behavioral Health (451E)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date07/03/2020
StatusNon-Exempt
Pay11.25 to 16.88
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/15/2019
Application InstructionsPlease submit a Resume and Cover letter to be considered

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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