Job Description

Admin Assistant 3

Requisition IDreq16938
Working TitleAdmin Assistant 3
Position Grade08
Position SummaryThe Department of Sociology &Criminology is looking for a motivated friendly individual to join the team.This front office position requires someone with excellent communication andcustomer service skills and the ability to represent the department in afriendly, professional manner.

This position works closelywith departmentleadership, faculty & students in ensuring operations runsmoothly and will include day-to-day administrative dutiessuch as front desk support, answering telephones,assisting students, visitors and resolving or referring a range ofadministrative inquiries. The position will be responsible for processingpayroll, account reconciliation, facilities and inventory management,managing the department calendar, scheduling travel, making office purchasesusing a Pcard and Lobomart, pcardreconciliation, monthly meeting minutes and all reimbursements. This position will involve planning events,scheduling and facilitating meetings.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

· Ability to communicate effectively, both orally and in writing.

· Ability to gather data, compile information, and prepare reports.

· Records maintenance skills.

· Knowledge of famis, lobomart, chrome river

· Database management skills.

· Ability to analyze and solve problems.

· Ability to supervise and train assigned work study students

· Skill in organizing resources and establishing priorities.

· Demonstrated ability to maintain confidentiality.

· Ability to make administrative/procedural decisions and judgments.

· Ability to create, compose, and edit written materials.

· Knowledge of computerized information systems used in financial and/or accounting applications.

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentSociology Department (931A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$11.64 to $15.81 per hour
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date9/4/2021
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please attach updated resume, and three supervisor references.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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