Admin Assistant 3 - req# 22670

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized record keeping and database management, and/or specified information-gathering projects and tasks.

Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

This position will have an exciting opportunity to help support an upcoming newly planned Bioengineering center

• Provides support to program director through maintaining calendars, scheduling meetings, answering phone calls, assisting visitors, processing mail, generating correspondence, preparing documents, maintaining files, inventory management, record-keeping, database and Smartsheet management, and electronic folders.

• Responsible for coordinating and assisting with daily lab needs and center business functions, scheduling and facilitating meetings including Zoom and Teams, preparing agendas and recording meeting minutes and coordinating special events. Position will coordinate administrative activities and reporting across department.
  
  
• Assists with travel arrangements, purchasing of goods and services, processing reimbursements, tracking expenditures, monitoring purchases, and reconciling budgets.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

* Experience with P-card purchasing, LoboMart, reimbursements, and knowledge of

Chrome River system processes.

* Experience with scheduling meetings, events and maintaining calendars.

* Experience with Banner.

* Knowledge of maintaining office equipment such printers and copiers.

* Ability to work independently and manage multiple requests.

* Excellent customer service skills and problem-solving skills.

* Intermediate to Advanced knowledge of Microsoft Office - Word, PPT, Excel, and

Smartsheets.

* Experience with Zoom and Teams.

* Experience with front desk duties such as answering and transferring calls and

greeting visitors.

* Must be detailed oriented and have strong organizational skills.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.