Job Description

Admin Assistant 3

Requisition IDreq28600
Working TitleAdmin Assistant 3
Position Grade08
Position SummaryFM HSC Custodial is seeking a motivated individual for a full- time Administrative Assistant 3 position to provide support for the department. This individual will serve as an administrative support for the department’s management team and the department staff. This role will work to compile reports for meetings, assist in project planning for the department, act as a contact person for the department and assist with staff searches for vacant positions. Additionally, this role will provide administrative support for the department, such as answering phones, assisting visitors and resolving and/ or referring a range of administrative problems and inquires. May coordinate specified administrative activities and reporting across multiple organizational units within a department. This position requires an individual that has a strong attention to detail, is a self-starter, and can work effectively as a member of a team and as an individual. An ability to set and manage priorities, adapt to change and last-minute work assignments is essential.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  1. Bilingual in English and Spanish.
  2. Experience in Excel reporting, PowerPoint creation, formatting/ editing documents in Word and Excel, Adobe and the Microsoft suite.
  3. Proficiency in using Outlook and managing multiple calendars.
  4. Experience with P-card transactions and Chrome River.
  5. Understanding of UNM Policies and Procedures related to purchasing.
Additional Requirements
CampusMain - Albuquerque, NM
DepartmentHSC FM Custodial (720C1)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$16.88 to $21.72 hourly - DOE
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check RequiredYes
For Best Consideration Date3/7/2024
Eligible for Remote WorkNo
Eligible for Remote Work Statement
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

To be considered for this position: 1. Complete the official UNMJOBS application; you must include all prior work experience and number of hours worked per week. 2. Attach your current resume; listed three Supervisor references. 3. Attach your cover letter that addresses our preferred qualifications. 4. Incomplete applications will not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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