Admin Assistant 3 - req# 30160

GME (Graduate Medical Education) is seeking an Administrative Assistant III who will provide upper level administrative support to the Designated Institutional Official (DIO) and the office of GME. This position will serve as the central point of contact and will assist with resolution of day-to-day matters concerning the unit, will work on various administrative projects, including but not limited to drafting, compiling, and editing correspondence, presentations and reports, maintaining calendars, and coordinating travel arrangements as it relates to GME. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent. Please don't forget your cover letter! Cover letters allow the recruiter and hiring manager to develop a better understanding of your suitability for this position.

Duties and Responsibilities include:

Perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities.

Maintain appropriate stock of office supplies, oversee appropriate operation of the office equipment including printers, copiers and fax machine.

Specialize in record keeping and database management, and/or specified information-gathering projects and tasks.

Coordinate and facilitate meetings, program functions, and/or special events, as appropriate.

Will be responsible for travel, purchasing of supplies and equipment, use of a P-Card, reconciling P-Card logs and understanding of the financial rules and regulations related to P-Card use and travel procedures.

Maintain the Sr. Associate and Assistant Deans and Sr. Operations Manager's calendars, including scheduling, coordinating and facilitating meetings, reserving meeting rooms.

Establish resident and work files for the office.

May transcribe meeting minutes as necessary, assists with agenda preparation, compilation of records and distribution of agendas and minutes as required.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Highly evolved oral and written communication skills
• Smartsheets experience
• Microsoft Word
• Microsoft Excel spreadsheet
• Experience with UNM Banner 9
• Maintaining calendars in Microsoft Outlook
• Microsoft Teams and SharePoint
• Interfacing and communicating with a culturally diverse population
• Prepare and provide reports and queries
• Organize and coordinate multi-day travel and events

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.