Admin Assistant 3 - req# 33795

Position Summary

The University of New Mexico College of Arts & Sciences seeks a full-time Administrative Assistant to provide general support to the Dean’s Office and comprehensive support to four academic centers: the Institute for American Indian Research (IFAIR), the Institute for Medieval Studies (IMS), the Feminist Research Institute (FRI), and the Language Learning Center (LLC).

Key Responsibilities

• Serve as backup at the front desk of the Dean’s Office and assist with general office responsibilities such as Student Academic Scholarships and TA/GA/RA assistantships
• Provide wide-ranging administrative assistance across four academic units such as support with the planning and execution of events including lecture series, workshops, and conferences; processing invoices, purchase orders, and budget-related documentation; and assisting with promotional activities, developing marketing materials and social media strategies

****The final salary for this position is dependent upon total Education and Experience****

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Key Qualifications

• Strong written and verbal communication skills
• Exceptional organizational abilities and attention to detail
• Ability to work independently and manage multiple priorities simultaneously

Preferred Qualifications

• Associates degree or Bachelors' degree or working on completion of degree
• Administrative support experience
• Event planning and coordination experience
• Marketing skills via social media, newsletter development, and/or web development
• Familiarity with university systems and procedures
• Experience working in multicultural or interdisciplinary academic environments
• Experience with budget management and financial record-keeping
• Bilingualism

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.