Admin Assistant 3 - req# 33842

The UNM Department of Psychiatry and Behavioral Sciences,Masters of Social Work (MSW) program is seeking a self-motivated individual tojoin our dynamic multi-disciplinary team. The mission of the MSW Program is tobuild more just and equitable communities through improving the quality ofbehavioral health and social services for New Mexico and beyond; promoting bestpractices and the most current research; listening to and valuing the knowledgeof individuals about themselves and their communities; and promoting serviceprovision that is humble, anti-oppressive, and informed.

The MSW Program is seeking an Administrative Assistant tojoin their team. Duties include:

• Serving as a central point of contact for programcommunications, including email, phone, and virtual meeting coordination(Zoom/Teams)
• Providing administrative support to program faculty, staff,students, and external partners
• Coordinating calendars, scheduling meetings, and managinglogistics for program events and activities
• Monitoring and tracking deadlines related to curriculumdevelopment, assessment, and reporting
• Supporting the development and maintenance of databasesfor student tracking, field placements, and program evaluation
• Supporting outreach and marketing efforts, includingwebsite updates, a quarterly program newsletter, and social media
• Assisting with procurement, travel arrangements, andreconciliation of expenses using a UNM purchasing card
• Maintaining organized records and ensuring compliancewith university and accreditation protocols
• Coordinate and document program meetings, includingagendas, minutes, and follow-up actions
• Supporting processes for invoices and continuingeducation as needed
• Assisting with faculty and staff hiring processes,including scheduling interviews and preparing documentation
• Assisting with the preparation and submission ofaccreditation materials and documentation in alignment with Council of SocialWork Education (CSWE) standards as needed
• Training and oversight of student workers or lower-leveladministrative staff as needed

Because the program is in development, the qualifiedcandidate should have: interest and skills in creating new structures andsystems, which will require being creative and a self-starter; strongorganizational skills, including ability to manage multiple priorities; and exceptionalcommunication and customer service skills.

This is a full-time, term, benefits eligible position.

The Department of Psychiatry & Behavioral Sciences isa multi-division department within the UNM School of Medicine. We provideexcellent, innovative education to residents, medical students, and health professionals;the highest quality mental health care to the citizens of New Mexico; andpursue outstanding multidisciplinary research that helps solve important healthproblems. Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience with supporting academic programs, preferablyin behavioral health or other health sciences
• Experience with academic accreditation, universitycurricular processes, and compliancewith the Family Educational Rights and Privacy Act (FERPA) and Health InsurancePortability and Accountability Act (HIPAA)
• Proficiency in Microsoft Office Suite, Zoom, Teams, and Smartsheet
• Proficiency with UNM systems such as Chrome River, Banner,and LoboMart
• Experience holding a UNM purchasing card in good standing

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.