Admin Assistant 3 - req# 34067

UNM Food is seeking an enthusiastic and organized Administrative Assistant 3 to become part of our team! As the central administrative body for the university’s foodservice contract, we are committed to providing outstanding service to both the campus and the community, ensuring that 16 dining locations, catered events, meal plans, and retail experiences are exceptional for Lobos on campus.

In this vital role, reporting directly to the Sr. Business Manager, we are looking for a customer service-oriented individual who thrives in a fast-paced environment and is comfortable with a wide range of administrative tasks.

Key Responsibilities:

· Assist the director and business managers with scheduling and organizing meetings.

· Support financial reconciliation processes to ensure accuracy in budgeting and reporting.

· Manage timekeeping functions and assist in payroll processes.

· Oversee purchasing activities and help with procurement of supplies and services.

· Serve as a central point of contact for department communications, meeting coordination, and arranging travel.

· Maintain organized records, databases, and inventories ensuring compliance with university protocols and procedures.

· Provide administrative support for logistics related to events and activities.

· Assist in tracking deadlines related to financial and administrative processes.

· Contribute to outreach and marketing efforts, including newsletter and website updates.

· Coordinate and support the full hiring process, including developing internal job descriptions, preparing hiring requisitions, selecting interview committees, scheduling and coordinating interviews, conducting outreach and communication with applicants, and assisting with reference submissions and onboarding materials.

· Support the onboarding and training of new administrative staff or student workers as necessary.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

· Experience in an administrative support role.

· Exceptional customer service skills with a friendly and professional demeanor.

· Strong organizational skills and the ability to manage multiple tasks under tight deadlines.

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.