Admin Assistant 3 - req# 34611

The School of Medicine's Dean’s Office has an exciting opportunity for an innovative, detail oriented Administrative Assistant 3 to join our dynamic team.  The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills. 

This individual will provide high-level administrative support to the Deans Office. 

Duties include:

•          Managing complex calendars,
•          Arranging travel plans and processing travel reimbursements
•          Triaging telephone communication,
•          Greeting and directing visitors,
•          Resolving administrative problems and inquiries,
•          Maintaining data lists,
•          Preparing reports,
•          Creating/maintaining Smartsheets,
•          Assisting with ongoing projects,
•          Serving as a point of administrative contact and liaison with SOM departments,
•          Providing backup for the Administrative Officer.

This individual must have strong interpersonal skills and the ability to build relationships, have superior judgement and discretion when dealing with confidential and sensitive matters and be a forward-looking thinker who can anticipate needs, proactively solve problems, and take initiative.

Note: The For Best Consideration Date has been extended to 10/16/2025.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor’s Degree
• Demonstrated ability to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines. Extensive experience in scheduling and coordinating meetings.
• Demonstrated proficiency with Microsoft Office Suite, Chrome River, and Smartsheet.
• Demonstrated experience supporting senior leadership or administrators.
• Excellent written and verbal communication abilities.
  

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.