Job Description

Admin Assistant 3

Requisition IDreq6793
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

UNM-Taos invites applicants for a full time, benefits eligible, Administrative Assistant 3. The Administrative Assistant 3 position will be responsible for providing administrative support to the organizational unit, to include the Student Services Department, Business Office and TRIO Support Services. Responsibilities for this position include but are not limited to; performing a range of diverse administrative activities for the organizational unit, serves as a central point liaison with other department and external constituencies in the resolution of a variety of day-to-day issues concerning the unit. Assist the departments with fiscal administration to include purchasing, travel, cash management, and purchasing. Oversees supAll Jobsport activities for the unit to include answering phones, resolving problems and inquires of visitors, review and control of outgoing correspondence and follow up on operational commitments. Oversees support for lobo ID processing, document scanning, inventory for the department, and the supervision of work study employees.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred QualificationsPreferred Qualifications
  • Experience coordinating day-to-day activities for an organizational unit

  • Experience working with budgets, travel, cash management and purchasing.

  • Experience in higher education environments, particularly experiences in customer service.

  • Demonstrated proficiency in computer programs, inventory and calendar management.

  • Experience working with in a multi-faceted, fast-paced, work environment.

  • Organizational skills and attention to detail.

  • Interpersonal skills to include: ability to communicate effectively, collaborate with colleagues, professionalism, and dependability.

  • Bilingual (English/Spanish)

  • Supervisory experience


Additional Requirements
DepartmentTaos Branch
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay11.25-16.88 (hourly)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date10/29/2018
Application InstructionsPlease attached the following required documents to your application materials.1. Cover Letter- In your cover letter please describe how you meet the preferred qualifications posted for this position. 2. Resume3. Three previous supervisory references with contact information.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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