Job Description

Admin Assistant 3

Requisition IDreq6915
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

Upward Bound Program is seeking an Administrative Assistant 3 who will serve as the main contact for this college preparatory program which provides personal, academic, and career counseling for 50 high school students. This program is a grant-funded position with current funding available through 08/31/2019. This individual will be the main contact for departmental support, coordinating the departmental functions and inquiries maintaining a variety of files and records monitoring, reconciling fiscal administration for the unit, including, but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing for the department. The individual will maintain inventories for department assets, and product inventories associated with internal services. Other duties to include supervising work study employee/s assuring coverage at all times.

Located about 30 miles south of Albuquerque in rural Valencia county, the University of New Mexico-Valencia Campus is a two-year branch campus of the University of New Mexico which functions as a community college in the region and is designated a Hispanic Serving Institution.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Experience In/With:

  • MS Office Suite
  • Tracking, monitoring, and reconciling budgets using Excel spreadsheets
  • Working in a financial environment in purchasing, tracking department budget/s, expenditures, and have knowledge of basic bookkeeping principles and practices.
  • UNM Banner system and or Chrome
  • Scheduling and coordinating meetings, training, and events
  • Records and data base management
  • Accompany students on service projects, educational and cultural trips
  • Available to work some Saturdays
  • Experience in working with youth or youth programming
  • Supervisory experience (work study)
  • Proficiency in drafting, proofing, and editing correspondence
  • Excellent oral and written communication skills
  • Bilingual: speak, read, and write in English and Spanish

Additional Requirements
DepartmentValencia Branch
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date08/31/2019
Pay$11.25 to $16.88(Hourly)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date11/23/2018
Application InstructionsInclude a Cover Letter and Resume

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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