Job Description

Admin Assistant 3

Requisition IDreq7117
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The UNM HSC Human Research Protections Office is seeking a goal-driven, detail oriented individual to join our team as an Administrative Assistant 3. The Human Research Protections Office supports three UNM HSC Human Research Review Committees (HRRCs). The office promotes the safety and protection of individuals involved in human research by providing support, guidance, and education to facilitate ethical and scientifically sound research.

The specific duties will include:

  • Provide Administrative and Program support for the HRPP Director. Maintain the Federal-wide assurance with the Office of Human Research
  • Protections (OHRP).
  • Prepare correspondence, as needed, for submission to regulatory agencies and internal HSC leadership, specifically, the Chancellor, Executive Vice Chancellor and Human Research Review Committee Chairs.
  • Review and submit invoices to HRPO customers for HRRC review services. Reconcile the payments in accordance to set policies and procedures.
  • Submit, as necessary, incoming HRRC submissions to Conflicts of Interest review. Manage these submissions in accordance with set policies.
  • Calendar and scheduling management for the director
  • Administrative work such as filing and document management, phone call support, assisting with the planning and organization of special projects related to the HRPP, updating committee membership roster.
  • Reception; Greets and directs visitors.
  • Maintain primary oversight of HRPO email box to answer queries or direct to more appropriate staff members, as appropriate.
  • Assist with the management of the departmental calendar including scheduling of researcher community training sessions, consultations, staff leave and other special events.
  • Compose and prepare program correspondence, reports, newsletters and other publications.
  • Maintenance and organization of HRPO supplies and ordering supplies.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Bachelor's degree preferred.
  • High level competency in computer usage including Adobe Acrobat and MS Office Suite (MS Word, Excel, Powerpoint & Access).
  • Strong attention to detail Computer data entry Excellent telephone etiquette.
  • Ability to understand and follow written and verbal instructions and procedures.

    Additional Requirements
    CampusHealth Sciences Center (HSC) - Albuquerque, NM
    DepartmentSOM Human Research Protections (184B)
    Employment TypeStaff
    Staff TypeRegular - Full-Time
    Term End Date
    StatusNon-Exempt
    Pay$11.25 to $16.88(Hourly)
    Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
    ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
    Background Check RequiredNo
    For Best Consideration Date11/26/2018
    Application Instructions


    Application Instructions

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