Job Description

Admin Assistant 3

Requisition IDreq7554
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The Division of Community Behavioral Health (CBH), within the department, CBH is seeking an Administrative Assistant to assist on a project aimed to address the Opioid crisis in New Mexico by expanding access to treatment, reducing unmet treatment need, and reducing Opioid overdose related deaths through provision of prevention, treatment and recovery activities for Opioid use disorders (OUDs).

Duties include but are not limited to the following:

· Assisting with project logistics, including contract development, budget monitoring, reporting and deadline adherence; managing purchases of supplies, arranging travel, and complex scheduling

· Developing data collection tools, policies and procedures, as needed; providing daily administrative support to project faculty, staff and partners; maintaining positive relationships with external agencies and stakeholders; assisting with credentialing, billing and continuing education as needed

· Activity reporting and more. This position will hold a purchasing card

The desired candidate for this high energy position is customer service-oriented; efficient; and able to prioritize and manage multiple tasks simultaneously. The ideal candidate will also be proficient in data entry and management, and will be skilled in Zoom and other technologies. This is a full-time, benefits eligible position.

The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Extensive experience with behavioral health services,
    resources, issues and human services-related programs state-wide
  • Experience working with diverse teams and stakeholders
  • Experience generating team agendas, assisting with implementation support, developing marketing tools and credentialing processes
  • Familiarity with UNM policies and procedures
  • Experience holding a UNM purchasing card
  • Experience with UNM financial systems, including Chrome
    River and LoboMart
  • Experience with Zoom scheduling, facilitation and

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPsych Community Behavioral Health (451E)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date07/05/2019
Pay$11.25 - $16.88
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date12/31/2018
Application InstructionsTo be considered, applicants must supply: 1. Cover letter - present a summary of relevant experience and why qualified for position, specifically addressing preferred qualifications. 2. Current resume 3. Three supervisory references - only past/present supervisors who the hiring official can contact are acceptable. 4. Selected candidate must also supply official transcripts or proof of meeting minimum job requirements

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online