Job Description

Admin Assistant 3

Requisition IDreq9097
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The position of Administrative Assistant III will be the primary front-line customer service provider and will perform a variety of administrative and staff support duties for the department. The individual in this position will be in contact with the public, students, faculty and staff, responding to inquiries regarding faculty governance, commencement, freshman convocation, and other general university questions in person, by telephone, and via email. The individual will make complex scheduling arrangements and will coordinate meetings for multiple participants and will assist with daily tasks as needed.
This position will be expected to provide various administrative support and record maintenance functions for faculty governance including all Faculty Senate committees, Academic Freedom and Tenure committee and the Committee on Governance. Complete meeting minutes from notes or recording. The successful candidate will also assist with the University Commencement, Freshman Family Day and other formal academic ceremonies, meetings, and events which will include occasional evenings and weekends. A high level of confidentiality is required.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Experience taking meeting minutes
  • Detail oriented and accurate
  • Strong organizational skills
  • Excellent oral communication skills
  • Proficient in MS Word
  • Works well with diverse population
  • Punctual

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentOfc of the University Secretary (930A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$11.25 - $16.88 per hour
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date6/10/2019
Application InstructionsPlease attach a cover letter, resume, and writing sample to your application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.


Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online