Job Description

Admin Assistant 3

Requisition IDreq9394
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The For Best Consideration Date has been extended through 06/25/19.

The Department of Family and Community Medicine seeks a professional, dynamic, customer focused Admin Assistant 3 to join our team and support our faculty, staff and students. If you want to be a part of a family of outstanding providers, researchers and staff who are passionate about the well-being and healthcare of individuals, families and communities in New Mexico, this position is for you.

What We Are Known For

  • Passionate about supporting and defining diversity, equity and inclusion towards improving the health of all human beings
  • Providing care to underserved and vulnerable populations
  • Ranked #1 for US medical schools having the highest percentage of students entering family medicine (30.3% in 2016-2017)
  • Consistently ranked within the top 10 in NIH research funding among Family Medicine departments nationally and currently ranks 6th
  • #8 US News and World Report national ranking of top family medicine departments
  • #2 US News and World Report for Rural Health Training in Medical Schools
  • Approximately half of the Health Sciences Center leadership are family Physicians (most of whom are graduates of the UNM Family Medicine Residency Program)

This position will report to the Executive Assistant to the Chair and will participate in the following functions:

  • Managing operations and facilities requests in ticketing system
  • .50 FTE P-Card purchasing and reimbursements for 50+ Faculty and 15+ Staff (bus. Cards, supplies, travel, dues/subscriptions, etc.)
  • .25 FTE Admin Support for Vice Chair of Education, VC Equity, Inclusion and Diversity and Rural Fellowship program
  • Front Desk support and backup
  • Distribution of mail
  • Telecomm and IT support and maintenance
  • Audio/Visual and conference room support
  • Maintenance of departmental materials, forms, etc.
  • Creating and distributing the department newsletter
  • Updating the admin group intranet

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes
  • Experience with Banner Forms for time entry
  • Knowledge of maintaining office equipment such as fax machines, printers, copiers and desktops
  • Basic knowledge of troubleshooting software
  • Ability to work independently and manage multiple projects
  • Excellent customer service skills and problem solving skills
  • Intermediate to Advanced knowledge of Microsoft Office - Word, PP, Excel and Publisher
  • Experience with electronic calendaring and scheduling meetings
  • File creation and maintenance knowledge
  • Experience with front desk duties such as answering and transferring calls and greeting visitors
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentFamily Community Medicine FCM (160B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$11.25 to $16.88
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date6/25/2019
Application InstructionsPlease attach a Cover Letter describing how you meet the preferred qualifications

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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