Job Description

Admin Assistant 3

Requisition IDreq22740
Working TitleAdmin Assistant 3 - Sch of Architecture & Planning
Position Grade08
Position SummaryIf you are seeking full time employment at the University of NewMexico, this is your opportunity to work with a dynamic team of faculty andstaff dedicated to the design disciplines.

The School of Architecture and Planning is seeking applicants withstrong interest in supporting academic units.
Primarily, the Administrative Assistant 3 will serve as SearchCoordinator and process hiring through UNMJobs or Banner for faculty, initiategraduate student contracts and process nonstandard payments to faculty. The Administrative Assistant 3 will report tothe Academic Operations Officer and will provide administrative support toAssociate Deans as needed.

The successful candidate will demonstrate knowledge of faculty hiringpolicies and procedures and an ability to problem solve and manage multipletasks. The Administrative Assistant 3 will work a regular 40 hour week duringUNM’s business hours.

The School of Architecture and Planning is housed in George Pearl Halllocated on UNM’s main campus. This unique facility was designed byinternationally known architect, Antoine Predock.

In order to be considered for this full-time Administrative Assistant 3job opportunity, applicants must submit the following: 1) cover letter statinginterest in the position; 2) resume; and 3) names and contact information for threedirect supervisor references.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications:

1. Knowledge of faculty hiring policies and procedures at UNM or other institution of higher education or community college;

2. Demonstration of professional demeanor, problem solving skills, and ability to manage multiple tasks;

3. Proficiency on computer including MS Office Suite, Zoom, Teams, UNMJobs and Banner;

4. Demonstration of excellent written and verbal communication skills;

5. Experience working in an academic unit at UNM or other institution of higher education or community college;

6. Experience initiating graduate student contracts.

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentSchool of Architecture & Planning (ABM)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$16.39 - $20.84 Hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date1/7/2023
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

In order to be considered for this full-time Administrative Assistant 3 job opportunity, applicants must submit the following: 1) cover letter stating interest in the position; 2) resume; and 3) names and contact information for three direct supervisor references.

The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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