Job Description

Admin Assistant 3

Requisition IDreq14435
Working TitleAdmin Assistant 3 (UNMTemps)
Position Grade08
Position Summary

The Division of Hospital Medicine is currentlyseeking a temporary Administrative Assistant 3. This person should be a motivated self-starter, have excellentcommunication skills, value customer service, be detail oriented and haveproven time management skills. TheAdministrative Assistant 2 will be the first line of communication for ourfaculty, vendors and residents and therefore should possess the ability tocommunicate effectively over the phone and in person. Computer skills and basic math skills areessential. This candidate will perform a variety of administrative supportduties for the Division to include: reception duties, answering phones, filing,processing financial transactions,maintaining minutes of meetings, assisting with event planning, performing dataentry, assist with faculty credentialing, maintaining schedules and provideassistance in areas of faculty recruitment-hiring-orientation.

This is a potential temp-to-regular opportunity, subject to the selected candidate’s performance throughout the temporary assignment, in addition to the business needs of the hiring department.

The Department of Internal Medicine is a large, progressivedepartment with a diverse staff working in dedicated teams to provide qualitywork in an organized, effective and efficient manner through innovation,training, and education. Through our collaborative work effort, we support thefaculty and enhance the missions of the department, school, Health SciencesCenter and University.

Assignment Details:

Days & Hours: Monday-Friday, 8:00a.m. - 5:00p.m.

Anticipated Start Date: February 1, 2021

Projected End Date: June 30, 2021

Parking Arrangements: Responsibility of the selected employee

UNMTemps provides staffing solutions to UNM departments requesting temporary employees as positions become available due to a vacancy, when regular employees are absent, for peak work periods, and for special events. As such, UNMTemps assignments/positions may end with little or no advance notice.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Proficiency with MS Office programs and data base input systems
  • Experience with processing financial transactions within Banner platform
  • Meeting and Event Planning background
  • Experience with faculty recruitment and hiring
  • Experience in area of Provider Credentialing
  • Experience working in an Academic setting
  • Experience with Calendar management and scheduling
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentIM Hospital Medicine (852H)
Employment TypeStaff
Staff TypeTemporary - Full-Time
Pay$11.64/HR - $16.88/HR
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date1/13/2021
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please attach the following to be considered:1) Cover Letter detailing your directly related experience2) Resume

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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