Job Description

Admin Assistant to Dir

Requisition IDreq6535
Working TitleAdmin Assistant to Dir
Position Grade09
Position Summary

The Department Pediatrics is recruiting for an outgoing, highly motivated professional to join the administrative area of the department as an Admin Assistant to the Department Chair. This person will work with both the Chair and Administrator of the department and interact with all aspects of Pediatrics. Pediatrics is a large department with over 500 faculty/staff/students in multiple locations and 18 centers/divisions.

The ideal candidate will be well organized, articulate, well focused, and creative, have excellent customer service skills and have a "can-do" attitude. The position requires someone with experience working in an environment utilizing analytical and problem solving skills as well as strong interpersonal and communication skills. Responsibilities of this position include scheduling, and coordinating all meetings and events for Department Chair, handling multiple projects, interaction with faculty, staff and outside constituents, serving as primary point of administrative contact. This position will also be responsible for the department inventory, website, purchasing, travel and supplies leave time tracking/reporting as well as coordinating annual and promotion faculty reviews. Strong writing skills are also necessary as this position will create and edit letters, department newsletter and other documents as requested.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
    • Bachelor degree in business or related field
    • Demonstrated work experience working in and providing assistance to a large, diverse department/organization
    • Experience with maintaining multiple calendars on Outlook or similar program
    • Experience managing/reporting sick/annual leave documents
    • Experience managing inventories at UNM
    • Experience at writing and editing written reports, correspondence, memos and newsletters
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Administration Division (997B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay: $12.38 - $18.57 hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date9/24/2018
Application InstructionsA complete application will consist of current resume, cover letter and reference.Please describe in your cover letter how you meet the preferred qualifications for the position. Include three references in your resume. The references must be former supervisors.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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