Job Description

Admin Assistant to Dir

Requisition IDreq7203
Working TitleAdmin Assistant to Dir
Position Grade09
Position Summary

The Department of Radiology has an exciting opportunity for an experienced executive-level administrative assistant. As a member of our administrative team, the Administrative Assistant to the Director will directly support the Department Chair and leadership.

The ideal candidate for the position will have experience working at the executive level in an academic or medical administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interview. Ability to maintain confidentiality is paramount.

Responsibilities of this position include but are not limited to: serving as primary point of contact for the Chair, scheduling and meeting coordination; coordinating travel; composing correspondence; managing administrative and clerical data; consolidated electronic tracking of information; development and implementation of administrative processes, procedures and systems; processing payments and reimbursements; and supporting radiology leadership in leading the Department of Radiology.

Our team works in a collegial environment, to support faculty, residents, fellows and staff who provide imaging services at UNMH, SRMC, and VAMC. We are committed to providing education for Medical Students, Residents and Fellows, as well as for Nuclear Medicine, CT and MRI Technologists through the Radiologic Sciences Program.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Previous executive-level administrative support experience.

  • Experience working in an academic or medical administrative office.

  • Experience in web building.

  • Previous experience with Smartsheet or other electronic tracking system

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentRadiology Department (499A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$12.38 to 18.57(Hourly)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date1/2/2019
Application InstructionsPlease attach resume and cover letter addressing how you meet the qualifications for this position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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