Admin Assistant to Exec Dir - req# 38129

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Date Posted: 10/09/2026

Location: 2350 Alamo Avenue Southeast, Albuquerque, NM 87106, United States

Job ID: 38129

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Admin Assistant to Exec Dir

Requisition ID	req38129
Working Title	Admin Assistant to Exec Dir
Position Grade	10
Position Summary	The University of New Mexico School of Medicine Research Officeis seeking a highly organized, detail-oriented individual with exceptional interpersonaland communication skills to join our team as an Administrative Assistant to ExecutiveDirector. The School of Medicine Research Office supports a broad portfolioof research, research education, faculty development, and workforce developmentprograms that advance the research mission of the University of New Mexico HealthSciences Center. This position serves as the primary administrative supportresource for the Senior Associate Dean for Research and provides administrativesupport for the School of Medicine Research Office and School of MedicineResearch Education Office. Responsibilities include coordinating executivescheduling, meetings, communications, travel arrangements, documentpreparation, records management, and administrative activities that supportresearch, research education, faculty development, and workforce developmentinitiatives. The ideal candidate will possess exceptional organizational skills,strong attention to detail, a commitment to customer service, and the ability tomanage multiple priorities while maintaining professionalism and confidentiality. See the Position Description for additional information.
Conditions of Employment
Minimum Qualifications	High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications	•Demonstrated track record providing executive-level administrative support to senior leadership. •Experience managing multiple calendars and effectively prioritizing competing requests. •Experience coordinating complex meetings, events, and travel arrangements. •Strong organizational skills with the ability to manage multiple projects, deadlines, and follow-up activities simultaneously. •Excellent verbal and written communication skills. •Exceptional attention to detail and commitment to accuracy. •Ability to maintain confidentiality and exercise sound judgment. •Experience preparing professional correspondence, reports, presentations, and meeting materials. •Experience working in higher education, academic medicine, healthcare, research administration, or a related professional environment. •Proficiency with Microsoft Office Suite, Microsoft Teams, and related administrative software systems. •Experience with purchasing, PCard reconciliation, travel processing, expense documentation, and other administrative business functions. •Demonstrated ability to build effective working relationships and provide outstanding customer service to individuals at all levels of the organization.
Additional Requirements
Campus	Health Sciences Center (HSC) - Albuquerque, NM
Department	SR ASSOC DEANS OFFICE (731A)
Employment Type	Staff
Staff Type	Regular - Full-Time
Term End Date
Status	Non-Exempt
Pay	Hourly: $19.76 - $26.85
Benefits Eligible	This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement	As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required	Yes
For Best Consideration Date	10/14/2026
Eligible for Hiring Incentive
Eligible for Remote Work	No
Eligible for Remote Work Statement	This position is eligible for a remote work agreement (RWA), to include Hybrid, In-State, and Out-of-State. For more information about Remote Work Agreements, please refer to UAP 3245, Remote Work, Section 5, Establishing a Remote Work Agreement and Section 6, Out-of-State Employee Responsibilities.All Regular employees hired for an Out-of-State RWA must agree to an employee status of Term Appointment and subject to regular renewals no longer than yearly, in accordance with UAP 3200, Employee Classification. Renewal of Term Appointments is not guaranteed; the remote work arrangement, operational, and business needs will be considered in determining whether to renew the Term Appointment.
Application Instructions	Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application. Please include the following for a complete application:•Cover Letter addressing qualifications and interest in the position described•Current resume•Contact information for 3 Professional references
*Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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