Job Description

Admin Assistant to Executive Director

Requisition IDreq11489
Working TitleAdmin Assistant to Executive Director
Position Grade10
Position Summary

The Department of Neurosurgery is seeking a self-motivated, detailed oriented individual who will provide administrative support to an extremely busy Department Chair. Administrative support duties include maintaining multiple calendars, scheduling meetings, meeting notes and managing conflicts in schedules. The Administrative Assistant to the Chair is also responsible for scheduling annual faculty performance evaluations and updating confidential faculty files. Other duties assigned to this position include:

  • The position requires comprehensive administrative, organizational and operational skills, and the ability to work as a member of a team.
  • Supervision of student employees
  • Ad hoc projects assigned by the Department Administrator and Operations Manger

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualification:

- Bachelor’s degree

- Experience with UNM procurement policies and procedures

- Experience working within an academic/clinical environment

- Experience supporting a Department Chair and/or Executive Leadership

- Knowledge of faculty policies and procedures

- Experience with complex scheduling

- Ability to coordinate and organize meetings and/or special events

- Strong organizational and administrative skills

- Demonstrated ability to maintain confidentiality

- Strong interpersonal and communication skills

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentSOM Neurosurgery (523D)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$13.62-$20.43 / HR
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date12/2/2019
Application InstructionsPlease upload a copy of your resume, along with a cover letter and 3 supervisory references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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