Admin Assistant to the Dean - req# 33559

The Anderson School of Management (ASM) at the University of New Mexico (UNM) is looking for a highly organized, detail-oriented individual with a warm and professional demeanor to join our team as an Administrative Assistant to the Dean.

Anderson is a world-class business school with award winning faculty and programs, offering a wide array of degree programs for a diverse student population. At Anderson, you will be joining a distinguished organization with a rich history of delivering top-tier business education to students and a staff team who work hard daily to create a rich environment where we can thrive while delivering outstanding results and service to our internal and external customers.

The successful candidate will have a passion for and proven track record providing outstanding administrative support, a keen eye for details, and a desire and ability to learn. This position will report directly to the Academic Operations Officer.

Specific duties will include:

• Serving as primary point of contact for the Dean, greeting and directing visitors, faculty and staff, dealing with administrative inquiries, and coordinating and overseeing daily Dean’s Office activities;
• Scheduling and coordinating the Dean’s appointments, including travel arrangements, and coordinating with ASM, UNM, UNM Foundation, and external engagement calendars;
• Preparing and providing meeting materials in advance for the Dean’s review and reference;
• Proactively scheduling school-wide events to staff and faculty calendars;
• Working with Anderson’s Communications and Events team to prepare and project manage executive communication from the Dean’s Office;
• Preparing agendas and taking minutes in meetings that are led by the Dean;
• Tracking projects and updating status reports for various Dean’s Office projects
• Serving as a secondary point of contact for room and parking reservations for ASM;
• Assisting with administrative activities associated with large-scale events hosted and sponsored by ASM;
• Providing oversight and training for other administrative staff located in the Dean’s Office.
• Performing miscellaneous job-related duties as assigned.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Demonstrated track record providing effective administrative support for executive level leadership
• Experience managing a complex calendar requiring ability to effectively prioritize requests
• Ability to balance strong attention to detail with timeline sensitive work
• Ability to effectively communicate, verbally and in writing
• Strong organizational skills and methodologies for tracking projects and status
• Excellent interpersonal skills and ability to work with a variety of individuals at different levels in the organization
• Previous experience utilizing a purchase card and/or other business purchasing experience

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please include the following for a complete application:

• Cover Letter addressing qualifications and interest in the position described,
• Current resume,
• Contact information for 3-5 Professional references,

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.