Admin Assistant to the Dean - req# 37153

The College of Education and Human Sciences (COEHS) invites applicants for its Administrative Assistant to the Dean position.  This position acts as a key member of the COEHS Dean’s Office and provides overall support to the Dean, Associate Deans, and other members of COEHS leadership. The Administrative Assistant to the Dean will work closely with the Dean and College Administrator to coordinate, oversee, and perform a wide variety of activities and to serve as a primary liaison to internal and external stakeholders. This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with professionalism and a positive attitude.

The Administrative Assistant to the Dean will complete a broad range of duties including, but not limited to: 

• Coordinate the administrative functions of the COEHS Dean’s Office including day-to-day oversight and direct support to the Dean and COEHS leadership
• Manage the Dean's calendar and schedule meetings
• Complete student employee hiring and training
• Coordinate and maintain college-level recording keeping, data, and information; complete administrative support duties in connection to academic and faculty affairs
• Organize and coordinate meetings, conferences, travel, and special events, including related fiscal tasks
• Draft correspondence, administrative documents, and meeting minutes; and,
• Serve as a primary point of contact for internal and external constituents.  

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience in coordination and oversight of administrative support in a higher education setting.
• Experience planning, scheduling, and coordinating calendars, meetings, and events.
• Experience creating correspondence and reports, and recording meeting minutes.
• Experience with data and recordkeeping, including proficiency in Adobe and Microsoft suite products.
• Experience with UNM fiscal and purchasing processes and systems

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.