Admin Assistant to the Dean - School of Architecture & Planning - req# 35159

The School of Architecture and Planning is accepting applications for a full-time Administrative Assistant to the Dean position.

The Administrative Assistant to the Dean will perform a broad range of tasks including: manage calendars, organize and coordinate meetings, conferences, and special events; draft meeting notes and follow up on action items; coordinate travel and process reimbursements and payments to vendors; process student scholarships; and assist with coordination of fundraising events. The Administrative Assistant to the Dean will be involved with alumni and donor relations and activities and will also be a first point of contact for professionals and professional organizations.

The Dean’s Office is a high profile office within the University and the local community.
The successful candidate will be outgoing, energetic, confident and professional and will demonstrate experience handling confidential and sensitive matters discreetly. This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with a positive attitude.

The School of Architecture and Planning is housed in George Pearl Hall located on UNM’s main campus. George Pearl Hall is a unique facility designed by internationally known Architect Antoine Predock.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

·     Bachelor’s Degree (any area; Business or Arts & Sciences preferred)
Prior administrative assistant experience in support of an executive level administrator in academia
Excellent communication skills and grammar proficiency
Knowledge of business and office etiquette and ability to maintain confidentiality
Experience composing business correspondence and recording meeting notes/minutes
Proficiency using Word, Excel, Outlook, PowerPoint, Adobe Acrobat
Successful experience processing accounting transactions and using a corporate Purchasing Card; preparing reimbursements for travel and processing payment for goods and services; experience using UNMJobs, Banner and Lobo Web systems or similar applications
Event planning experience for small (2-10 attendees) to large (50-1500 attendees) events, with possible complex agendas and catering
Ability to work with limited supervision; work as a member of a team; and take initiative
Ability to learn and execute with a high degree of accuracy: meeting notes/minutes; document editing; Excel spreadsheet manipulation with mail merge function; maintain data base files using Excel

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.