Job Description

Admin Assistant 2

Requisition IDreq11195
Working TitleAdministrative Assistant 2
Position Grade07
Position Summary

The Division of Nephrology, in the Department of Internal Medicine, is seeking an Administrative Assistant 2. This position will assist the faculty, fellows, and staff in everyday office and operational support. The AA2 will assist the Unit Administrator with budget preparation and financial oversight of the division. They will assist faculty with licensure and credentialing compliance.

Duties include, but are not limited to:

  • Providing clerical, word processing, and staff support to the division
  • Using Banner, preparing reimbursements, Non-Standard Payments, creating PO's, processing JV's, re-allocating P-Card charges, monitoring unrestricted accounts
  • Maintaining budget worksheets by running reports in MyReports, analyzing the data and reconciling the information to ensure fiscal integrity
  • Ensuring faculty medical, board of pharmacy and DEA licenses are renewed and up-to-date
  • Providing coverage for fellowship coordinator when the coordinator is on leave. This includes overseeing fellowship didactic conferences, board review, and schedule changes

The Department of Internal Medicine is a large, progressive department with a diverse staff working in dedicated teams to provide quality work in an organized, effective and efficient manner through innovation, training, and education. Through our collaborative work effort, we support the faculty and enhance the missions of the department, school, Health Sciences Center and University.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Experience with Banner Finance Systems, Chrome River, and Purchasing Card policies
  • Knowledge of UNM Policy and Procedure
  • Experienceworking with confidential information
  • Experience with Word, Excel, and PowerPoint
  • Experience working in an academic setting
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentIM Nephrology (852N)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$10.23/HR - $15.35/HR DOE
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date11/11/2019
Application InstructionsA complete application includes:

1)Cover Letter detailing your directly related experience


Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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